Process Final Invoices From Batch Billing

When a group of invoices is ready for posting, you can process a final run type in Batch Billing to final accept the invoices in a single batch.

Prerequisites: Back up your DPS database. Check that your security role is configured with the Allow Processing Final Bills in Batch Billing check box selected on the Accounting tab of Roles Security.

If you use Pre-Invoices in DPS, make sure the Process Pre-Invoices check box on the Pre-Invoice tab in Billing Terms for a project is cleared before you complete these steps. If not, you will process pre-invoices instead of regular invoices for a project.

To process final invoices in Batch Billing:

1. On the Navigation menu, click Billing > Batch Billing.
2. On the Billing Session Options dialog box, select options for the batch such as period start and end dates and transaction detail, and click OK.
3. On the Main tab of the Batch Billing form, select Final in the Run Type field.
4. In the Run Description field, enter a description of the run.
5. Select criteria for creating and sorting invoices.
6. On the toolbar, click Update Fees to review the percent complete of all projects that have fee terms.
7. Click Run on the toolbar.

   A dialog box indicates the number of projects processed and the number of invoices generated.

Postrequisite: When processing is complete, DPS creates an invoice transaction entry file that contains the amounts to post to the general ledger. You must post the invoice file through in Transaction Center > Transaction Posting to make the appropriate changes to your general ledger.