Add a New Cash-Basis Account Record

DPS is designed as an accrual-based application, but you can track both accrual and cash-basis data.

If your enterprise enables cash-basis reporting, you must add a cash-basis account to the chart of accounts for certain accrual-based accounts.

When you set up your cash-basis accounts, make sure that they differ from the accrual-basis accounts. If you use multiple companies, cash-basis accounts must be globally available (or available to the same companies for which the corresponding "regular" account is available).

If possible duplicate records are detected during this procedure, the Potential Duplicate Records Found dialog box displays. This dialog box lists any existing record that already has the identifier that you are trying to use for a new record.

To add a new cash-basis account:

1. In the Navigation pane, select Settings > Accounting > Chart of Accounts.
2. On the toolbar of the Accounts form, click New Account.
3. In the Name field, enter the unique name by which the account is listed on reports and on other screens.
4. In the Number field, enter a unique number for the account.
5. In the Type field, specify the account type, such as Asset, Revenue, Direct, or Indirect.
6. In the Status field, specify the account status, such as Active, Dormant, or Inactive.
7. In the Cash Basis Account field, enter the number of the cash-basis account; this must differ from the corresponding accrual-basis account.
8. Specify the remaining account information.
9. Click Save.

After you enable and set up cash-basis accounts, you must enter historical account balances in Utilities > History Loading > Account Balances in the desktop application.