Checking Timesheet Hours Against Expected Hours

You can set upDPS to compare the total regular hours that an employee enters on a timesheet with the total regular hours that an employee is expected to work.

To turn on this feature, a system administrator selects one of the options in the Check Hours Against Expected field on the Options form in Time Settings. Only total regular hours are compared, not total overtime hours. This setting applies for all employees. However, you can override this setting on an employee by employee basis as needed in the Check Hours Entered Against Expected field on the Time & Expense tab of the Employees hub.

You can have warning or error messages display when employees submit timesheets with total regular hours that are over and/or under their expected hours. A warning alerts employees to the discrepancy, but allows them to submit the timesheet without changing the timesheet hours. An error alerts employees to the discrepancy and prevents them from submitting the timesheet if the hours entered are greater than expected. Employees can, however, submit the timesheet if the hours entered are fewer than expected.

You enter an employee's expected hours in the Hours/Day field on the Employment Details tab of the Employee hub.

An employee's expected total regular hours for a timesheet are calculated as follows:

(Expected hours entered for an employee in the Hours/Day field on the Employment Details tab of the Employee hub) x (Number of days in a timesheet period less any non-working days entered on the Non-Work Days tab in Time Settings)