Billing Expense Category Tables

Set up billing expense category tables to group or consolidate general ledger expense accounts by category name and to apply markups to each category when billing a project or class of projects.

For example, your general ledger may have several reimbursable accounts for travel (mileage, airfare, hotel, rental cars, and so on). However, you may not want to show this level of detail on your billing invoices. You can create a billing expense category called Travel and group all related general ledger expenses accounts in this category.

Set up different billing expense category tables as needed, for example, a table to be used for a specific project. Add expense categories to each table and the multiplier (markup) to use for each expense category for calculating invoice billing amounts. Then add the general ledger accounts for each expense category.

For a project to use an expense category table for billing invoices, the project’s billing terms must have By category entered in the Method field in the Expense section of the Rates tab and an expense category table selected in the Rate Table field.