Update Billed-to-Date Amounts in Billing Terms and the Office Earnings Report

You can update billed-to-date amounts using the History Loading utility in such a way that you update billed-to-date amounts in both billing terms and on the Office Earnings Report.

To update billed-to-date amounts in both billing terms and on the Office Earnings Report:

1. From the Navigation menu, click Utilities > History Loading > Invoice and Receipt.
2. On the Project Invoice and Receipt History form, open the project, phase, and task for which to adjust billed-to-date amounts.
3. Enter the following information in the Invoices section of the form:

   Field	Description
   Invoice	Enter the invoice number associated with the receipt.
   Date	Enter the invoice date.
   Account	Enter the revenue account that is associated with the appropriate invoice section.
   Amount	Enter the amount needed to adjust billed-to-date amounts.
   Section	Enter the invoice section for this transaction.

4. Select one of the following actions:
   • If the invoice has not been paid, click Save and continue processing as usual.
   • If the invoice has been paid, enter the following information in the Receipts section of the form and then click Save:

   Field	Description
   Invoice	Enter the invoice number associated with the receipt.
   Date	Enter the invoice date.
   Account	Enter the accounts receivable account for the receipt.
   Amount	Enter the amount needed to zero out the invoice.