Recurring Transactions and QuickBooks Integration

If you have transactions that occur each accounting period with little or no difference in content (such as journal entries for depreciation, utility bills, or payroll entries), you can create recurring transactions for them in DPS that will be posted automatically each month.

You create recurring transactions and post the transaction files for them in the DPS Transaction Center. For more information, see Setting Up Recurring Transactions.

Warning: After you create a recurring transaction and post the transaction file for it in DPS, it is important that you do not post the next recurring transaction file for the same transaction until after the previously posted transaction is updated in QuickBooks Online. The updating occurs automatically at the time interval specified by your system administrator, or the updating can be run manually at any time.

Example: You set up the automatic updating of data between DPS and QuickBooks Online to occur every 5 minutes, starting on the hour. You create and post a recurring journal entry at 3:01 PM. This journal entry will be updated in QuickBooks Online starting at 3:05 PM. You must wait until after 3:05 PM before you post the next recurring journal entry for the original recurring journal entry. If you post the recurring journal entry sooner (before the first recurring journal entry is added to QuickBooks Online, the first recurring journal entry is not added to QuickBooks Online.