Miscellaneous Expenses
Use Miscellaneous Expenses to charge expenses that do not fit into one of the other transaction entry types to your projects, and to distribute overhead costs to projects.
Miscellaneous Expenses is designed to charge previously costed overhead items (such as telephone service and postage costs) to your regular jobs/projects. This process of reclassification allows you to reduce your overhead rate and show a more accurate picture of your project's profitability. Also, if you charge the expenses to a 500-level reimbursable account, then this process also allows you to bill these items, whether they are in-house or outside expenses.
The implicit credit account for miscellaneous expenses is defined in the Miscellaneous Credit Account field in .
Posting
During a miscellaneous expense posting, DPS:
- Debits explicitly the amount specified on each detail line to the specified account (typically, a reimbursable account number).
- Credits implicitly the account specified in the Miscellaneous Credit Account field on the Posting tab of Accounting Company Settings (typically, account 792.00 - Miscellaneous Expense Recovery).
- At the time of the original posting of the expense, it is unknown which project will use these expenses. Therefore, all expenses are debited to an overhead project and an indirect expense account. After you use the resources, you can use the Miscellaneous Expenses form to re-classify the expense from an overhead project to a regular project and an indirect expense account to a direct or reimbursable expense account.
Posting Log
Use a posting log to view information about a batch of transactions. DPS produces a posting log each time that you post a transaction file.
In addition to the posting log, DPS generates a General Ledger summary for miscellaneous expenses. This report lists the general ledger accounts that were affected by the posting. The report shows the total amounts debited and credited to each account.