Employees Time & Expense Tab
If you use multiple companies, the following applies:
- The data that you enter on this tab applies to the company that the current record is associated with.
- The tabs and fields that display are based on the company that the current record is associated with. For example, if the employee is associated with four different companies but only one company has access to Payroll, the Payroll tab of the Employees form only displays when you are viewing that company's record.
- The values that are available in the individual fields and lookups are based on the company that the record is associated with. For example, only timesheet groups that are associated with the current company are available in the Group field on the Time & Expense tab of the Employees form.
- If the Automatically retrieve your record in Employee Hub/Employee Review check box is selected in My Preferences in the desktop application, the employee record that automatically loads is for the home company that is associated with the current record. If the record is associated with multiple companies, the home company record displays first.
Group Section
Default Labor Code Section
This section contains a field for each labor code level that is set up for your company (up to five levels). Use the drop-down lists in these fields to enter default labor codes for the employee. Default labor codes prefill on a timesheet when an employee charges time to any project. You can set up a default for all labor code levels or only for specific levels. However, if you set up a default for the first and last levels of your structure (for example, Levels 1 and 5), you must assign a default for all levels.
Field | Description |
---|---|
Allow Employee to Change Labor Code in Timesheet | Select this check box to allow the employee to override the default labor code and enter any labor code they want on a timesheet. |
Timesheet Options Section
Field | Description |
---|---|
Check Hours Entered Against Expected | Select whether to require that the total hours entered on an
employee's timesheet are checked against the total hours that the
employee is expected to enter for a labor period. The total hours are checked each time an
employee submits a timesheet.
The selection you make in this field overrides the setting in the Check Hours Against Expected field in . Select one of the following processing options from the drop-down list in this field:
|
Disable Timesheet Revision Auditing | This check box displays when Yes is selected for Enable Revision Auditing in . Select this check box to disable timesheet revision auditing for this employee. Typically, timesheet and billing transfer auditing are enabled for all employees within a company. This setting allows you to make exceptions on an employee by employee basis. |
Allow Employee to Charge Units in Timesheet | This check box displays when you select
Yes for
Enable
Unit Entry on the Options tab of Time Settings.
Select this check box to allow the employee to enter units on timesheets. For example, if your firm uses a 3-Person Field Crew, you could set this up so that only the crew chief can enter units on a timesheet, so the units are entered once for all three employees. |
Require Employee to Enter Start and End Times | Select this check box to require that the
employee enters a start time and end time on timesheets, which is useful for tracking mandatory meal and rest breaks.
This check box displays when Yes is selected for Enable Start/End Time in . |
Allow Employee to Enter Meals and Breaks | Select this check box to allow an
employee to enter meals and breaks.
This check box displays when Yes is selected for Enable Start/End Time in . |
Default Meal Start Time | Select the default start time for the
employee's meals and breaks.
This field displays when you select the Allow Employee to Enter Meals and Breaks check box. |
Default Meal End Time | Select the default end time of the
employee's meals and breaks.
This field displays when you select the Allow Employee to Enter Meals and Breaks check box. |