Final Accept Approved Invoices in Batch Billing

If you use the Invoice Approvals feature, you can use Batch Billing to final accept multiple approved invoices at one time.

Invoices must be submitted and approved before they can be final accepted. You can also final accept invoices (one at a time) in Interactive Billing.

To final accept approved invoices in Batch Billing:

From the Navigation menu, click Billing > Batch Billing.
Click Tools > Options to open the Billing Session Options dialog box.
Select options for the batch, such as the period start and end dates, and click OK.
On the Main tab of the Batch Billing form, select Final Run in the Run Type field drop-down list.
Select the group of projects to include in the batch.
- To include only approved invoices in the batch, select the Include Only Projects with approvals enabled option in the Projects Selection section.
- To include approved invoices and draft invoices that do not require approval in the batch, select the Include All Projects option in the Projects Selection section.
In the Select Specific Projects field, use the Project Lookup to select specific projects to include in the batch.
Select from the various options that allow you to print, email, or not print invoices in the batch run.
Enter a description for the batch in the Run Description field, and make any other appropriate selections on the Main tab.

To final accept approved invoices, click one of the following Batch Billing form toolbar options:

Option	Description
Run	Use this option to final accept the invoices immediately. A dialog box displays to indicate the number of projects that are processed and the number of invoices generated. If you did not select the Do not print when generating invoices check box, each invoice is printed. An invoice transaction entry file is created.
Schedule	Use this option to schedule the invoices to be final accepted automatically at a future time. At the future time, when processing is complete, invoices are generated and printed, and an invoice transaction entry file is created.

You must post the file in Transaction Center > Transaction Posting to update your general ledger.