Use the fields and options on this form to create grids for modifying and transferring your assets.
Fields
| Field | Description |
|---|
| Asset
|
Use the
Equipment lookup to select the asset item that you are transferring or splitting. You can select an asset item with an active status. The
Inactive Assets check box that is located above the buttons at the bottom of the dialog box does not apply. The status of an asset item is entered on the GL Book tab of the
Equipment form.
|
| Action
|
Select one of the following actions:
- Transfer: Select this option to transfer an asset item to a different
project than is currently entered for it on the General tab in the
Equipment hub. When you select this option, a Transfer To grid displays on the Transfer/Split Processing form.
- Split: Select this option to split the specified asset item into one or more other existing asset items. This allows you to move the general ledger depreciation and When you select this option, a Split To grid displays on the Transfer/Split Processing form.
|
| Transaction Date
|
Enter the transaction date for the journal entry posting for the transfer or split for your general ledger books.
If the
Require Transaction Dates to Be Within the Active Accounting Period check box is selected on the General tab in
, you must enter a date that is within the active accounting period in which you are processing the transfer or split.
If the
Require Transaction Dates to Be Within the Active Fiscal Year check box is selected on the General tab in
, you must select a date within the active fiscal year in which you are processing the transfer or split.
|
| Diary
|
This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in
.
Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as in a vendor payment run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions.
The
Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.
The drop-down list contains all the diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that have the same fiscal period or fiscal year in which you are entering transactions or that have no fiscal period or year entered for them.
If you have multiple companies in
DPS, the
Diary field drop-down list includes only the diary codes that are set up for the current company. The list also includes
IC - Intercompany Diary to capture intercompany transactions.
You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.
|
Existing
Project Section
When you enter an asset in the
Asset field on this form, the
Project,
Phase, and
Task
fields in this section display the
project,
phase, and
task that are entered on the General tab of the
Equipment hub for the asset item.
Transfer To Grid
This grid displays when you select
Transfer in the
Action field on this form. In a row in the grid, enter the
project to transfer the specified asset item to.
Transfer To Grid Toolbar
| Field | Description |
|---|
| Transfer To Drop-Down
|
Click the drop-down arrow on a grid header to complete any of the following actions:
- To print grid data, click
Print. On the Print Preview form, click
to send the grid data to your default printer.
- To export grid data to an Excel spreadsheet, click
Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally.
- To turn on grouping for a grid, click
Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display.
Not all options are available on all grids.
|
| Insert
|
Click this option to insert a blank row in the grid, and enter a new
project to transfer the asset item to. You can insert only one row/project to transfer to.
|
| Delete
|
Select the row in the grid to delete, and click this option to remove the row from the grid.
|
Transfer To Grid Fields
| Field | Description |
|---|
| New
Project
|
Use the
Project lookup in this field to select the overhead
project that you are transferring the asset item to.
|
| Project Name
|
The name of the
project that you selected in the
New
Project field displays in this field.
|
| Phase
|
This field is enabled if you use
phases. Use the
Phase lookup to select the
phase that you are transferring the asset item to.
|
| Phase Name
|
The name of the
phase that you selected in the
Phase field displays in this field.
|
| Task
|
This field is enabled if you use
tasks. Use the
Task lookup to select the
task that you are transferring the asset item to.
|
| Task Name
|
The name of the
task that you selected in the
Task field displays in this field.
|
Split To Grid
This grid displays when you select
Split in the
Action field on this form. Enter one or more receiving asset item that you are splitting the specified asset item into. You specify the portion of the asset item's acquisition cost that you are reallocating to each of the receiving asset items.
Split To Grid Toolbar
| Field | Description |
|---|
| Transfer To Drop-Down
|
Click the drop-down arrow on a grid header to complete any of the following actions:
- To print grid data, click
Print. On the Print Preview form, click
to send the grid data to your default printer.
- To export grid data to an Excel spreadsheet, click
Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally.
- To turn on grouping for a grid, click
Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display.
Not all options are available on all grids.
|
| Insert
|
Click this option to insert a blank row in the grid, and enter a receiving asset item that you are splitting the specified asset item into.
|
| Delete
|
Select the row in the grid to delete, and click this option to remove it.
|
Split To Grid Fields
| Field | Description |
|---|
| Equipment
|
Use the
Equipment lookup in this field to select an existing asset item into which to split the asset item that you specified in the
Asset field on this form. This is referred to as a receiving asset item.
|
| Account
|
Use the
Account lookup to select the asset
account for the acquisition cost from the source asset item you are moving into the receiving asset item. If the source asset item has multiple acquisition costs entered for it in the in the Acquisition Cost grid on the GL Cost tab in the
Equipment hub, the
account for each acquisition cost displays on the
Account lookup. If there are multiple
accounts in the lookup, after you select one to add to the Split To grid, it is removed from the
Account lookup.
|
| Acquisition Cost Amount
|
Enter the acquisition cost amount to move to the receiving asset item entered in this row from the source asset item that you are splitting. The total amount that you enter for all receiving asset item cannot exceed the total Acquisition cost amount that is entered for the source asset item in the Acquisition Cost grid in the
Equipment hub.
|
| New
Project
|
This field prefills with the number of the
project that is entered for the receiving asset item that you are entering in this row.
|
| Project Name
|
This field prefills with the name of the
project that is entered for the receiving asset item that you are entering in this row.
|
| Phase
|
This field prefills with the number of the
phase that is entered for the receiving asset item that you are entering in this row.
|
| Phase Name
|
This field prefills with the name of the
phase that is entered for the receiving asset item that you are entering in this row.
|
| Task
|
This field prefills with the number of the
task that is entered for the receiving asset item that you are entering in this row.
|
| Task Name
|
This field prefills with the name of the
task that is entered for the receiving asset item that you are entering in this row.
|
