Apply a Cash Receipt to a Pre-Invoice

You apply a cash receipt to a pre-invoice in Cash Receipts Transaction Entry.

Prerequisites:

• In the Pre-Invoice Receipt Offset field in Settings > Billing > Options, select the general ledger account to be credited when you enter cash receipts for pre-invoices. This is typically a liability account.
• If you use phases and/or tasks (WBS2 and WBS3): In the Phase to Post and Task to Post fields on the Sub-Level Terms tab in a project's billing terms enter the phase/task to apply pre-invoice cash receipts to.

To apply a cash receipt to a pre-invoice:

1. In the Navigation pane, go to Transaction Center and select click Transaction Entry.
2. In the left pane, select Cash Receipts.
3. Create a new cash receipt transaction or transaction file, or select an existing one, and then click or > View Details.

   If you are modifying a transaction in a file, use the search bar to select the transaction that you want to modify or click or to page through the transactions in the file.

4. On the Cash Receipts details form, enter the bank, date, and other information if it is not already entered.
5. In the Project Information grid:
   1. Click on the Description field and enter a description for the cash receipt.
   2. Leave the Invoice column blank.
   3. In the Project Name column, use the Project lookup to select the pre-invoice's project.
   4. In the Pre-Invoice column, use the Pre-Invoice lookup to select the pre-invoice to apply the cash receipt to.
   If you use phases and/or tasks (WBS2 and WBS3), the phase/task that is entered in the Phase to Post/Task to Post fields on the Sub-Level Terms tab in the project's billing terms prefills in the Phase and/or Task columns in the cash receipts grid.

   The general ledger account that you entered in the Pre-Invoice Receipt Offset field prefills in the Account column in the cash receipt grid. This account is credited.

6. Click Save.