Transaction Types

Many transaction processing types are available in the Transaction Center. Each transaction type generates postings to the general ledger.

Some postings are explicit, meaning that the person who enters the transaction specifies the account that receives the posting. Other postings are implicit, meaning that DPS determines the account that receives the posting.

Transaction Type Purpose Posting Account — Debit Posting Account — Credit
AP Disbursements Enter details for accounts payable disbursements. Explicit

Expense account specified in Transaction Entry.

Implicit

Asset account associated with the bank code specified in Transaction Entry.

AP Vouchers Enter or edit details for accounts payable vouchers. Explicit

Expense account specified in Transaction Entry.

Implicit

Accounts payable account associated with the vendor liability code.

Cash Disbursements Enter the payments that you write from your cash accounts. Explicit

Expense account specified in Transaction Entry.

Implicit

Asset account associated with the bank code specified in Transaction Entry.

Cash Receipts Enter the deposits that you make to your cash accounts.

Implicit

Asset account associated with the bank code specified in Transaction Entry.

Explicit

Accounts receivable account specified in Transaction Entry.

Employee Expenses Enter employee travel and meal expenses or any other expenses incurred for business purposes. Explicit

Expense account specified in Transaction Entry.

Implicit

Employee expense credit (expense) account specified on the Posting tab of Settings > Accounting > Company.. .

Employee Repayments Enter repayments that an employee makes to the enterprise when the employee does not use the full amount of an expense advance. Explicit

Asset account associated with the bank code specified in Transaction Entry.

Implicit

Employee advance account specified on the Posting tab of Settings > Accounting > Company. .

Invoices Enter bills that you have sent to clients. Implicit

Accounts receivable account mapped on the Invoice Mapping Accounts tab in Settings > Accounting > Accounts Receivable..

Explicit

Revenue account specified on the Invoice Mapping Accounts tab in Settings > Accounting > Accounts Receivable..

Journal Entries Enter non-cash transactions and reclassify posted transaction amounts. Use journal entries to enter payroll, withholding, and benefit accrual data (if you are not using the DPS Payroll application) and to depreciate assets and redistribute expenses. Explicit

Account specified in Transaction Entry.

Explicit

Account specified in Transaction Entry.

Labor Adjustments Enter corrections to labor charges that have already been posted to the database. Implicit

Direct expense account debited for original transaction (direct labor).

Indirect expense account debited for original transaction (indirect labor).

Implicit

Labor credit account (job cost variance).

Miscellaneous Expenses Enter expenses that do not fit into another expense category, including telephone, postage and shipping, CAD, models, and photography. This transaction type is designed to take previously costed overhead items and distribute their cost to revenue-producing projects. Explicit

Expense account specified in Transaction Entry.

Implicit

Miscellaneous credit (expense) account on the Posting tab of Settings > Accounting > Company. .

Prints and Reproductions Enter expenses related to printing and photocopying. Explicit

Expense account specified in Transaction Entry.

Implicit

Reproductions credit (expense) account on the Posting tab of Settings > Accounting > Company.. .

Timesheets Enter employee labor charges. Implicit

Direct expense account (direct labor) specified in Accounting Settings.

Indirect expense account (indirect labor) specified in Accounting Settings.

Implicit

Labor credit account (job cost variance) specified in Accounting Settings.

Units Enter expense charges made using units. Units are goods or services that you cost and/or bill at a fixed rate. Explicit

Expense account associated with the selected unit.

Implicit

Revenue account specified in unit table.