Write Off Bad Debt by Making an Allowance for a Bad Debt Account
You can account for bad debts by regularly making an allowance for bad debt.
As a typical function of accrual accounting, many companies accrue, each month, a bad debt expense amount. This amount is typically a percentage of the specific month’s sales (for example, 3% of sales). The benefit of this method is that you accrue for bad debt at the time of the sale.
To write off bad debt by making a bad debt allowance:
- Create a Bad Debt Expense account (for example, 759.00) and an Allowance for Bad Debt account (for example, 118.00) in the chart of accounts ( ).
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Create an accrual-only journal entry file recognizing (or accruing) the expense.
Typically, you debit the Bad Debt Expense account and credit the Allowance for Bad Debt account.
- Use one of the following approaches to associate the bad debt with a specific project:
- Reverse the accrual-only journal entry created in step 2, for the total amount of the recognized bad debt created in step 3.