Use the AR & BTD tab to indicate the accounts receivable information and billed-to-date information that you want to include on invoices.
DPS displays the information that you select in an additional
Outstanding Invoices section or
Billings to Date section.
This tab is available at the project, phase and task level of your work breakdown structure (WBS), but only the
Interest and
Grace Period fields are available for data entry at the phase and task level. The settings on this tab do not apply to credit memos.
If you have set up default billing terms in
, those settings prefill in the fields on this tab when you set up billing terms for the first time for a project. You can change the prefilled settings as needed.
Invoice Terms Section
| Field | Description |
|---|
| Interest
|
Enter the interest rate charged each period on overdue invoices for the
project. Enter it as a percentage. For example, enter 10 percent as
10.000.
|
| Grace Period
|
Enter the number of days after which overdue invoices become subject to interest charges. The end of the grace period is calculated based on the invoice date. If you have due dates for invoices, be sure you allow for the difference between the invoice date and the due date when determining the length of the grace period.
|
| Days Before Due
|
Enter the number of days after the invoice date or the period end date that the invoice is due for payment. When you make an entry in this field,
DPS enables the following options, along with the
Display Due Date on Invoice check box:
- From Invoice Date — Select this option to calculate due dates by adding the number of days in
Days Before Due to the invoice date.
- From Period End Date — Select this option to calculate due dates by adding the number of days in
Days Before Due to the period end date.
DPS uses these settings to assign due dates to invoices that you generate from Interactive Billing or Batch Billing.
|
| Display Due Date on Invoice
|
Select this check box to include the due date on the invoice.
|
AR Printing Section
| Field | Description |
|---|
|
Project AR
|
Select this check box to display a list of outstanding
accounts receivable at the
project level of the WBS in an additional
Outstanding Invoices section on the invoice.
|
|
Phase AR
|
Select this check box to print
accounts receivable breakout at the
phase level, regardless of whether you have
tasks, in an
Outstanding Invoices section of an invoice.
This check box is available only if the
project is set up with at least two levels of WBS. It is not available if you select
Consolidate Printing of
Phases.
|
| AR Breakout
|
Select this check box to show
accounts receivable at the lowest level of the current
project's WBS for a
project with three WBS levels. For example, if a
project has three
phases and
phase 1 and 2 have two
tasks, but
phase 3 has no
tasks,
DPS breaks detail out to the
task level for
phases 1 and 2, and breaks detail out to the
phase level for
phase 3.
DPS prints
phase and
task detail in the
Outstanding Invoices section of an invoice.
This check box is available only if the
project is set up with three levels of WBS. It is not available if you select
Consolidate Printing of
Phases or
Consolidate Printing of
Tasks.
|
| AR
Phase Totals
|
Select this option to print
accounts receivable subtotals as the last section for the specific
phase, calculating totals for each
phase by adding the total
accounts receivable amounts for each
phase's
tasks.
DPS calculates and prints an
Outstanding Invoices section for each
phase that has detail at the
task level, adding the total of all
task detail to the appropriate
phase's
Outstanding Invoices section.
This option is available only if the
project is set up with three levels of WBS. This option is not available if you select
Consolidate Printing of
Phases or
Consolidate Printing of
Tasks.
|
Billed-to-Date Printing Section
| Field | Description |
|---|
|
Project Billed-to-Date
|
Select this check box to print the billed-to-date amounts at the
project level of the WBS in an additional
Billings to Date invoice section on an invoice.
|
|
Phase Billed-to-Date
|
Select this check box to print the billed-to-date amounts at the
phase level, in an invoice section called
Billings to Date, for all
phases, regardless of whether
task detail exists.
This check box is available only if the
project is set up with at least two levels of WBS. It is not available if you select
Consolidate Printing of
Phases.
|
| Billed-to-Date Breakout
|
Select this check box to show billed-to-date amounts at the lowest level of the current
project's WBS for a
project with three WBS levels.
DPS prints each
project's
phase and
task detail in a section called
Billings to Date.
This check box is available only if the
project is set up with three levels of WBS. It is not available if you select
Consolidate Printing of
Phases or
Consolidate Printing of
Tasks.
|
| Billed-to-Date
Phase Totals
|
Select this check box to print billed-to-date subtotals for each
phase by adding the total billed-to-date amounts for each
phases's
tasks.
DPS prints the subtotal beneath the
task breakout in each
project's
Billings to Date section.
This check box is available only if the
project is set up with three levels of WBS. It is not available if you select
Consolidate Printing of
Phases or
Consolidate Printing of
Tasks.
|
| Billed-to-Date Received Total
|
Select this check box to print the total payments (or amount) that has been received in each
project's
Billings to Date section.
|
| Billed-to-Date AR Balance
|
Select this check box to print the total amount of all outstanding invoices for the
project in the
project's
Billings to Date section.
|
