Add a New Journal Entry File

You can add a new journal entry file in Transaction Entry.

To add a new journal entry file:

1. On the Navigation menu, click Transaction Center > Transaction Entry.
2. In the Transaction Type field on the Transaction Entry form, select Journal Entries.

   The transaction type list is filtered based on your security role's access rights. If you use multiple companies, this list is further refined based on the active company. See the Accounting tab of Role Security for more information.

3. Click New.
4. On the New File dialog box, complete the following actions:
   1. In the File Name field, enter a name for the transaction file.
   2. In the End Date field, enter or select the ending date for the transaction file.
   3. If you use multiple currencies, use the Currency field to specify the transaction currency for the journal entry.
   4. Optional. In the Control Total field, enter an amount.
   5. Complete one of the following options if the journal entry is a recurring transaction:
      • Select the Recurring option for transactions that occur each accounting period.
      • If you instead need to schedule the frequency or number of recurrences, select the Manage Recurring option and complete the associated fields.
      • If the transaction requires automatic reversal, select the Reverse On option and complete the associated fields, including the date for the reversal.
   6. Optional. If you use Asset Management, select Allow Asset Entries to associate an equipment item with the journal entry. DPS adds an Equipment column to the Journal Entries form, which allows you to associate a depreciation entry with an asset. This option is automatically selected for journal entries that are created through Depreciation Processing.
   7. Click OK.
   The dialog box closes and the transaction file opens on the Journal Entries form.
5. Complete the header fields on the Journal Entries form to specify the reference number, date, description, and journal entry type (accrual, cash, or both).
6. If you want to include the amount of this journal entry when DPS calculates job-to-date billings for the referenced project, select the Update project billing amount when adjusting option.
7. To specify line items for the transaction file, add rows to the grid; each row represents a single line item.

   Option	Description
   To add a new line item	Place the row selector on the row above where you want to add the new line item and click Insert.
   To add a new line item that is similar to an existing one	Place the row selector on the row that you want to copy and click Copy. Modify the data on the new row.
   To delete a line item	Place the row selector on the row and click Delete.

8. Click Save. The fields below the grid display summary information for the transaction file.