Use the General tab to enter data that identifies the item or service.
Contents
| Field | Description |
|---|
| Item Number
|
Enter the item number.
|
| Category
|
Select the item's category. Item categories help ensure that each item's cost is charged to the correct account. If you are not sure which category to specify, ask your system administrator.
|
| Description
|
Enter the item's description.
|
| Extra Notes
|
Enter any other notes about the item to print on the purchasing form and purchasing reports.
|
| Substitute Item Number
|
Enter the item number of an acceptable substitute, if any, for when the item is unavailable.
|
| Unit of Measure
|
Select the usual unit of measure to use for the item. After you add this item to the database, the data in this field is connected to the
U/M field on the Vendors tab. When you modify the data in one field,
DPS modifies it in the other field.
|
| National Stock Number
|
Enter the National Stock Number, if applicable. This number is a mix of the four-digit Federal Supply Classification (FSC) number and the nine-digit National Item Identification Number (NIIN). Some firms use it to mark and group each item that is stocked.
|
| Primary Vendor
|
Enter, or use the Vendor lookup to select, the vendor who is your enterprise's usual vendor for this item. After you add this item to the list, the data in this field is connected to the
Primary Vendor check box on the Vendors tab. Modifying the setting in one check box modifies it in the other.
|
| Last Purchased from
|
After you final print the first purchase order for this item, this column displays the vendor from whom your company last purchased this item.
DPS refreshes this data each time the item is purchased.
|
| Internal Notes
|
Enter any internal notes about the item. This data prints on purchasing reports, but not on purchasing forms.
|
