Cash Disbursements
Use Cash Disbursements if you want to record a manual check that is not associated with a vendor and will not be tracked with any vendor history.
- If you are charging to a balance sheet or other revenue and expense account, you do not need a project number, except when you use Organization Reporting and maintain separate balance sheets or have the Multicompany feature enabled. In this case, you must supply a project number to point to the organization or company that should receive the expense posting.
- If you are entering the disbursement for an overhead project, fill in an indirect account in the Account field.
- DPS credits the account referenced by the bank code assigned to this transaction.
Posting
During a cash disbursement posting, DPS performs the following actions:
- Debits the amount specified on each detail line to the specified account (typically an expense or liability account).
- Credits the total cash disbursement amount to the bank account represented by the bank code that you entered.
Posting Log
Use a posting log to view detailed posting information about a transaction or batch of transactions. DPS produces a posting log each time that you post a transaction file. The posting log includes the total amounts debited and credited to each account.
If the Enable Tax Auditing option is set to Yes in , then tax-related fields also display on the report.
Multiple Companies
If you have multiple companies within your database, you can enter cash disbursements to projects associated with any company. If a selected project is associated with a company other than the active company, the appropriate intercompany entries will be created. If you use multiple companies:
- You can modify or post only those transaction files owned by the active company.
- DPS displays a Due To/From Company column that lists the company to/from which the account balance is due.