Misc Tab of Default Billing Terms

Use this tab to specify default miscellaneous billing terms, such as billing limits, invoice override accounts, retainage settings, and tax codes for a project.

Contents

Invoice Override Accounts Section

Field	Description
Fee	The default revenue account for fee billing is defined on the Billing Setup form. If you want to use a different revenue account for fee billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the fee section.
Labor	The default revenue account for labor billing is defined on the Billing Setup form. If you want to use a different revenue account for labor billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the labor section.
Consultant	The default revenue account for consultant expense billing is defined on the Billing Setup form. If you want to use a different revenue account for consultant expense billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the consultant expense section.
Expense	The default revenue account for reimbursable expense billing is defined on the Billing Setup form. If you want to use a different revenue account for reimbursable expense billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the reimbursable expense section.
Unit	The default revenue account for unit billing is defined on the Billing Setup form. If you want to use a different revenue account for unit billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the unit section.
Add-on	The default revenue account for add-on fee billing is defined on the Billing Setup form. If you want to use a different revenue account for add-on fee billing for the project, enter or select that account in this field. If you enter an override account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the add-on fee section.
Over/Under Fee	This field is only available if Enable Allocation of Billed Revenue on Fee Invoices Based on Transaction Detail is selected on the Fees tab of the Billing Setup form. If that option is selected, a default over/under billed fee account is also specified on that tab. That account is the revenue account to which DPS posts the difference between the billed fee amount and the sum of fee revenue amounts calculated from transaction detail. Most companies use the billed labor revenue account. If you select Allocate Billed Revenue on Fee Invoices Based on Transactions on the Fees tab in the Billing Terms form for the project and you want to use a different revenue account than the default account from Billing Setup for billed fee revenue calculation variances, enter or select that account in this field. This field is also available for default billing terms but is not available for reporting default billing terms.

Retainage Section

Field	Description
Retainage	Select this check box to specify retainage terms for this project. When you select this option, DPS enables the remaining fields in this section.
Tax when Withheld/Invoiced	To bill for taxes on retainage amounts at the time when retainage is withheld, select Tax when Withheld. To bill for taxes on retainage amounts at the time when you bill the client for the retainage, select Tax when Invoiced. If Taxes by Phase is selected on the Sub-Ledger Terms tab for the project, you cannot select this option for a phase unless you also select Retainage by Phase on the Sub-Ledger Terms tab. If Taxes by Task is selected on the Sub-Ledger Terms tab for a phase, you cannot select this option for a task unless you also select Retainage by Task on the Sub-Ledger Terms tab for the phase. If you change this setting after generating an invoice for the project, DPS determines whether or not to calculate taxes for the retainage invoice based on the setting that applied at the time you generated the original invoice.

Miscellaneous Section

Field	Description
Print Invoices with Zero Amount Due	This check box displays at the Billing Terms project level only. When you select this check box, an invoice is printed for the project even when there are no current billings as long as the project has fee terms established in its billing terms and/or an outstanding accounts receivable amount. Both draft and final invoices will print in Interactive Billing or Batch Billing when you select this option. Printing invoices with a zero amount due is useful: To identify projects for which fee terms have not been properly updated. If you use pre-invoices and you want to send a client a zero-amount invoice when the client has completely paid their pre-invoices, and the amount paid matches the amount of the regular invoice.
Enable Invoice Approvals	This check box is only available if both of the following are true: Invoice Approvals is enabled on the Miscellaneous tab in Settings > Billing > General. The billing terms are for the top level of the work breakdown structure. Select this check box to enable the online invoice approval process for the project. For billing groups, DPS only looks at this check box for the main project in the billing group. How you set this option for other projects in the billing group has no effect.
Next Invoice Number	This field displays at the Billing Terms project level only. This field displays the next invoice number to be assigned for a project when the invoice Numbering Method on the General tab of Billing Setup is set to Project. This field does not display if either of the following is implemented: The invoice Numbering Method in Billing Setup is set to Companywide. The Pre-Invoice feature is enabled (on the Miscellaneous tab in Settings > Billing > General), and the Process Pre-Invoice check box is selected on the Pre-Invoice tab in Billing Terms for a project.
Approval Process	If you select Enable Invoice Approvals, select the approval process you want to use for the project. If you select Enable Invoice Approvals but do not select an approval process, DPS uses the default approval process specified on the Billing Setup form. This field is only available if both of the following are true: Invoice Approvals is enabled on the Miscellaneous tab in Settings > Billing > General. The billing terms are for the top level of the work breakdown structure. For billing groups, DPS only looks at this field for the main project in the billing group. What you enter for other projects in the billing group has no effect.
Invoice Footer	Enter a footer message to print at the end of the project’s invoice. DPS automatically wraps to a second footer line when you enter more than 70 characters. You do not have to enter a carriage return to get a second line. To create more than two footer lines, however, set the insertion point where you want each line to break and press Enter. This field displays at the Billing Terms project level only. If Companywide is selected as the Numbering Method from the General tab of the Billing Setup form, the text entered in the Billing Setup Invoice Footer field prints at the bottom of each invoice page. If you also enter text in the Billing Terms Invoice Footer field, the text prints at the end of the project's invoice. The Billing Terms Invoice Footer text always prints at the end of the invoice. If you are using SQL Server 2005 Reporting Services and you press Enter to break a footer line, "garbage" characters appear in the footer if you export the invoice to the RTF file format or to Microsoft Word. This is due to a limitation of SQL Server 2005 Reporting Services. If that occurs, you can edit the RTF or DOC file to clean up the footer text.

Tax Codes Grid

In this grid, enter the tax codes to be applied to the various components on a billing invoice. You can enter as many tax codes as you need.

Field	Description
Insert option on the grid toolbar	Click this option to insert a blank row into the grid and add a tax code.
Delete option on the grid toolbar	Click this option to remove a tax code from the grid.
Sequence	A sequence number prefills in this field when you insert a tax code in the grid. The sequence number determines the order in which the tax displays on an invoice. You can change the number in the Sequence field. If you assign the same sequence number to multiple tax codes, you are warned that the sequence number is already in use. However, you can use the same sequence number for multiple tax codes. The tax codes will be ordered by sequence number, and within the same sequence number, ordered alphabetically or numerically by tax code. When you delete a tax code from the grid, the sequence numbers are not updated automatically. You can manually change them as needed.
Tax Code	From the drop-down list in this field, select a tax code. This list includes only the tax codes that have been set up on the Tax Codes tab in Settings > Accounting > Taxes with an active status and as an output only tax or as both an output and input tax. (An output only tax code has at least one of the check boxes selected in the Outputs section of the Tax Codes tab. An output and input tax code has at least one of the check boxes selected in the Outputs section and a check box selected in the Inputs section of the Tax Codes tab). If You Use Tax Regions If you use tax regions, the Tax Code drop-down list includes only the tax codes that apply for the specific billing address that is entered for the billing client on the General tab in Billing Terms. The tax codes that apply are based on the tax country that is entered for the billing client's billing address in the Client hub and the tax region that is entered for each tax code in Taxes Configuration. You set up tax regions in Accounting Company Settings Configuration and associate them with countries. For more information about tax regions and the required configuration, see the "Tax Regions Overview" topic. When no tax country is entered for a client's address, all tax codes display in the Tax Code drop-down list. When a client's address has a tax country that is not associated with any tax region on the Tax Auditing tab in Accounting Company Settings, then only the tax codes that have no region assigned on the Tax Auditing tab display in the Tax Code drop-down list
Description	This field displays the description of the tax code that you entered in the Tax Code field.