Contents of the Payment Printing and Numbering Form (AP)

Use the fields and options on the form to preview payments, assign payment numbers, print remittances, print file copies, and export payment data to text files.

Review Grid

Field	Description
Bank	Enter the bank code to use for this payment run. If you use multiple currencies, the bank code also controls the payment's currency. The payment amount is expressed in this currency.
Description	This field displays the description for the bank code.
Printed	This flag indicates whether or not the payment has been printed.
Assigned	This flag indicates whether or not a number has been assigned to the payment.

Payments Grid Toolbar Options

Field

Description

Grid Drop-down

Click the drop-down arrow on a grid header to complete any of the following actions: To print grid data, click Print. On the Print Preview form, click File > Print to send the grid data to your default printer. To export grid data to an Excel spreadsheet, click Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally. To turn on grouping for a grid, click Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display. Not all options are available on all grids.

Field	Description
Print Payments	Click this option to display the Print dialog box.
Assign Numbers	Click this option to display the Assign Payment Numbers dialog box.
Print Remit	Click this option to print a copy of the Remittance Advice report.
Print File Copy	Click this option to print a copy of the check faces and aprons.
Edit Memo	Click this option to access the Memo field where you can enter additional information that prints on the check face. When you click this option, the Text Editor dialog box displays, and you can enter information such as your account number with this vendor or other internal data. Use the Check Memo Placement field on the AP Payment dialog box to specify where on the check to print the contents of the Memo field. Memo information prints for Canada and United States check formats; it does not print for United Kingdom checks.
Export to Text	Click this option to open the Download Payments to Text File dialog box. Click Create File, and on the File Download dialog box, click Save to save the text (.txt) file.

Payments Grid Columns

Field	Description
Bank	This column displays the bank code.
Payee	This column identifies the recipient of the payment. The payee is from the Address 1 or Name field of the firm record or the Payment Payee field on the Accounts Payable tab of the System AP Configuration (Settings > Advanced Accounting > System AP).
Amount	This field displays the amount of the payment. If you use the multiple currencies, the amount is expressed in the bank's currency.
Sequence	This field displays the sequence number for the payment processing run.
EFT	The field displays an asterisk if the line represents an electronic payment. A check that is both a partial printed check and a partial EFT is considered to be a printed check and not an EFT check. If the EFT and Email Remittance fields each have an asterisk, then the vendor or employee is eligible to receive an email remittance.
Payment	This field displays the number that you assigned to the payment. If automatic transaction numbering is enabled for the bank, the payment number is automatically assigned. You specify automatic numbering settings on the Transaction Auto Numbering tab of the Accounting System Settings form (Settings > Advanced Accounting > System.
Email Remittance	This field displays an asterisk if the payee is configured to receive an email remittance. Otherwise, the field is blank. The field only displays if the payment processing run was created as a Direct Deposit or EFT check run. If the EFT and Email Remittance fields each have an asterisk, then the vendor or employee is eligible to receive an email remittance.
Memo	Click the Edit Memo option on the grid toolbar to access this field and enter additional information to print on the check face. When you click Edit Memo, the Text Editor dialog box displays, and you can enter information such as your account number with this vendor or other internal data. Use the Check Memo Placement field on the AP Payment Margins dialog box to specify where on the check to print the contents of the Memo field. Memo information prints for Canada and United States check formats; it does not print for United Kingdom checks.

Field	Description
Preview Payments	Click this option to preview payment and examine the amounts before you continue to the step of printing payments.