Purchase Order Tab of the Equipment Form

Use this tab to view information about the purchase order from which the asset item or equipment item was created, or enter information for asset or equipment items that were not entered through the purchase order process.

This tab displays only if you have the Purchasing application activated.

If an asset item or equipment item was generated from line items on a purchase order, change order, or release order for a blanket purchase orders, this tab prefills with the information that was entered for the line item in the Purchasing application. You cannot edit the prefilled fields.

If you are creating a new asset item or equipment item directly in the Equipment hub, there are some fields on this tab that apply. This allows you to provide additional information and give an asset item or equipment item a value.

Fields

Field	Description
PO / CO Number	If this asset item or equipment item was generated from a purchase, release, or change order, this field displays the number of the purchase order or change order from which the item was created. The number is a hyperlink that opens the purchase/change order when you click it. It lets you quickly view all the purchase/change order information on the Purchase Orders form. Click Back on the main menu to return to the Equipment form from the Purchase Orders form.
Release Number	If this asset item or equipment item was created from a release order for a blanket purchase order, this field prefills with the release order number.
Sequence Number	This field displays the sequence number of the purchase order line item from which this asset item or equipment item was created. The sequence number is displayed in the Seq column of the Line Items grid on the Line Items tab on the purchase order.
Currency	This field applies if you use multiple currencies. If this asset item or equipment item was generated from a purchase, release, or change order, this field prefills with the currency that was entered for the purchase, release, or change order in the Purchasing application. If you are manually entering a new asset item or equipment item, select the currency for the item from the drop-down list.
Status	This field displays the status of the purchase order or release order from which the asset item or equipment item was created. Possible statuses are: In Progress, Submitted, Approved, Rejected, Changed, Printed, or Cancelled.
Type	If this asset item or equipment item was generated from a purchase, release, or change order, this field displays the type of the purchase order from which the asset item or equipment item was created. Possible types are: Standard, Blanket, and Service.
Unit	If this asset item or equipment item was generated from a purchase, release, or change order, the unit of measure for the line item from the purchase, release, or change order displays in this field. If you are manually entering a new asset item or equipment item, select the unit for the item from the drop-down list.
Unit Price	If this asset item or equipment item was generated from a purchase, release, or change order, this field displays the unit price from the purchase, release, or change order. If you are manually entering a new asset or equipment item, enter the unit price for it.
Buyer	If this asset item or equipment item was generated from a purchase, release, or change order, the buyer that was entered for the purchase, release, or change order displays in this field. If you are manually entering a new asset item or equipment item, click in this field, and select the employee who is the buyer for the item.
Vendor	If this asset item or equipment item was generated from a purchase, release, or change order, this field displays the vendor that was entered on the purchase, release, or change order.
Vendor Contact	If this asset item or equipment item was generated from a purchase, release, or change order, this field displays the default purchasing contact for the vendor entered for the purchase order. This contact is entered in the Contact field in the Purchasing section of the Accounting tab in the Vendor hub.
Closed	If this asset item or equipment item was generated from a purchase order, release, or change order, this check box prefills with the Closed check box setting from the purchase order, which indicates whether or not the purchase, release, or change order is closed.

Requisition Section

Field	Description
Number	If this asset item or equipment item was generated from a purchase, release, or change order and a purchase requisition was entered for it, this field displays the requisition number.
Status	If this asset item or equipment item was created from a purchase, release, or change order and a purchase requisition was entered for it, this field displays the status of the purchase requisition.

Text Box

Field	Description
Descriptions	If this asset item or equipment item was generated from a purchase order, release, or change order, this text box prefills with the contents of the Description text box on the General tab of the purchase order. If you are manually entering an asset item or equipment item, enter a description or notes.

Purchase Order Section

If this asset item or equipment item was generated from a purchase order, release, or change order, this section displays information from the purchase, release, or change order. For asset items and equipment items that you manually enter directly in the Equipment hub, enter information in this section to use for creating a purchase order from the asset or equipment item.

Field	Description
Quantity	If this asset item or equipment item was generated from a purchase, release, or change order, this field displays the quantity that was entered for the purchase, release, or change order line item in the Purchasing application. If you are manually entering a new asset item or equipment item, enter the quantity for it.
Amount	If this asset item or equipment item was generated from a purchase, release, or change order, this field displays the line item's net amount from the purchase, release, or change order. If you are manually entering a new asset item or equipment item, this field prefills with the calculated amount from the entries that you make in the following fields on this tab: Unit Price times Purchase Order Quantity field (based on the Currency).
Date	This displays the line item's due date from the purchase, release, or change order.

Received Section

This section displays information about the receipt of this asset item or equipment item that was entered through Purchase Order Receiving.

Field	Description
Quantity	This displays the quantity of this asset item or equipment item that you received.
Amount	This displays the monetary value of the quantity received for this asset item or equipment item.
Date	This displays the date that the asset item or equipment item was received.

Vouchered Section

This section displays information from the accounts payable voucher that you created from the purchase order when you received the accounts payable invoice from the vendor.

Field	Description
Quantity	This field displays the quantity that was entered on the accounts payable voucher for this asset item or equipment item.
Amount	This field displays the monetary amount that was entered on the accounts payable voucher for this asset item. The amount includes the tax and shipping amounts.
Date	This field displays the date that was entered on the accounts payable voucher for this asset item.