Convert Employee Keys

Use the Employee Key Conversion utility to change an employee number or to close out (consolidate) employee number data into a single employee number.

When you consolidate data between two existing employee numbers, DPS:

• Retains duplicate Time records and updates the sequence so that the old employee detail lines appear after the new employee, but deletes duplicate Timesheet master and Time master records.
• Combines duplicate employee accrual detail records by adding earned, taken, earned since last payroll, and taken since last payroll information.
• Combines duplicate employee accrual master records by adding current earned, current taken, and hours.
• Deletes duplicate employee contact association records.

If you use multiple companies and the employee is associated with more than one company, all of the associated companies will be combined if you combine employee records. All of the associated companies will be converted if you add a new employee record.

Prerequisite: Back up your DPS database.

To change employee numbers:

1. On the Navigation menu, click Utilities > Key Conversions > Employees.
2. Complete the fields on the Key Convert Employees form.
3. Select one of the following actions:

   Option	Description
   To save the conversion to run later	Click Save.
   To run the conversion now	Click Run.
   To schedule the conversion to run on a regular basis via the process server	Click Schedule and complete the information on the Schedule dialog box.