Use the Misc tab to specify miscellaneous billing terms, such as billing limits, invoice override accounts, retainage settings, and tax codes for a project.
If you have set up default billing terms in
, those settings prefill in the fields on this tab when you set up billing terms for the first time for a project.
Contents
Billing Limits Section
This section is not enabled and does not apply when you select the
Process Pre-Invoice check box on the Pre-Invoice tab of Billing Terms.
| Field | Description |
|---|
| Limit method
|
The upset limit method determines how
DPS displays upset limits on the invoice.
|
| Fee limit
|
Enter the limit up to which fee charges may accrue for this
project.
|
| Labor limit
|
Enter the limit up to which labor charges may accrue for this
project.
|
|
Consultant limit
|
Enter the limit up to which
consultant expense charges may accrue for this
project.
|
| Expense limit
|
Enter the limit up to which reimbursable expense charges may accrue for this
project.
|
|
Unit limit
|
Enter the limit up to which
unit expense charges may accrue for this
project.
|
| Add-on limit
|
Enter the limit up to which add-on fee charges may accrue for this
project.
|
Invoice Override
Accounts Section
| Field | Description |
|---|
| Fee
|
The default revenue
account for fee billing is defined on the Billing Setup form. If you want to use a different revenue
account for fee billing for the
project, enter or select that
account in this field. If you enter an override
account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the fee section.
|
| Labor
|
The default revenue
account for labor billing is defined on the Billing Setup form. If you want to use a different revenue
account for labor billing for the
project, enter or select that
account in this field. If you enter an override
account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the labor section.
|
|
Consultant
|
The default revenue
account for
consultant expense billing is defined on the Billing Setup form. If you want to use a different revenue
account for
consultant expense billing for the
project, enter or select that
account in this field. If you enter an override
account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the
consultant expense section.
|
| Expense
|
The default revenue
account for reimbursable expense billing is defined on the Billing Setup form. If you want to use a different revenue
account for reimbursable expense billing for the
project, enter or select that
account in this field. If you enter an override
account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the reimbursable expense section.
|
|
Unit
|
The default revenue
account for
unit billing is defined on the Billing Setup form. If you want to use a different revenue
account for
unit billing for the
project, enter or select that
account in this field. If you enter an override
account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the
unit section.
|
| Add-on
|
The default revenue
account for add-on fee billing is defined on the Billing Setup form. If you want to use a different revenue
account for add-on fee billing for the
project, enter or select that
account in this field. If you enter an override
account, it displays on the Invoice Accept dialog box in Interactive Billing and Batch Billing for the add-on fee section.
|
| Over/Under Fee
|
This field is only available if
Enable Allocation of Billed Revenue on Fee Invoices Based on Transaction Detail is selected on the Fees tab of the Billing Setup form. If that option is selected, a default over/under billed fee
account is also specified on that tab. That
account is the revenue
account to which
DPS posts the difference between the billed fee amount and the sum of fee revenue amounts calculated from transaction detail. Most companies use the billed labor revenue
account.
If you select
Allocate Billed Revenue on Fee Invoices Based on Transactions on the Fees tab in the Billing Terms form for the
project and you want to use a different revenue
account than the default
account from Billing Setup for billed fee revenue calculation variances, enter or select that
account in this field.
This field is also available for default billing terms but is not available for reporting default billing terms.
|
Retainage Section
This section is not enabled and does not apply when you select the
Process Pre-Invoice check box on the Pre-Invoice tab of Billing Terms.
| Field | Description |
|---|
| Retainage
|
Select this check box to specify retainage terms for this
project. When you select this option,
DPS enables the remaining fields in this section.
|
| Percent
|
Enter the percentage to apply as the retainage amount on the invoice. You can then apply retainage amounts to individual sections of the invoice by selecting as many sections (Fee, Labor, Consult, Expense,
Unit, Add-on) as you need.
Retainage is usually based on a percentage of the entire invoice, often around 10%.
|
| Limit
|
Enter the maximum dollar amount of retainage that can be generated for this
project.
|
| Fee
|
Select this option to apply the retainage percentage to the Fee section of your invoice.
|
| Labor
|
Select this option to apply the retainage percentage to the Labor section of your invoice.
|
|
Consultant
|
Select this option to apply the retainage percentage to the
Consultant Expenses section of your invoice.
|
| Expense
|
Select this option to apply the retainage percentage to the Reimbursable Expenses section of your invoice.
|
|
Unit
|
Select this option to apply the retainage percentage to the
Unit section of your invoice.
|
| Add-on
|
Select this option to apply the retainage percentage to the Add-on Fees section of your invoice.
|
| Tax when Withheld/Invoiced
|
To bill for taxes on retainage amounts at the time when retainage is withheld, select
Tax when Withheld.
To bill for taxes on retainage amounts at the time when you bill the
client for the retainage, select
Tax when Invoiced.
If
Taxes by
Phase is selected on the Sub-Ledger Terms tab for the
project, you cannot select this option for a
phase unless you also select
Retainage by
Phase on the Sub-Ledger Terms tab. If
Taxes by
Task is selected on the Sub-Ledger Terms tab for a
phase, you cannot select this option for a
task unless you also select
Retainage by
Task on the Sub-Ledger Terms tab for the
phase.
If you change this setting after generating an invoice for the
project,
DPS determines whether or not to calculate taxes for the retainage invoice based on the setting that applied at the time you generated the original invoice.
|
Miscellaneous Section
| Field | Description |
|---|
| Print Invoices with Zero Amount Due
|
This check box displays at the Billing Terms
project level only.
When you select this check box, an invoice is printed for the
project even when there are no current billings as long as the
project has fee terms established in its billing terms and/or an outstanding
accounts receivable amount. Both draft and final invoices will print in Interactive Billing or Batch Billing when you select this option.
Printing invoices with a zero amount due is useful:
- To identify
projects for which fee terms have not been properly updated.
- If you use pre-invoices and you want to send a
client a zero-amount invoice when the
client has completely paid their pre-invoices, and the amount paid matches the amount of the regular invoice.
|
| Enable Invoice Approvals
|
This check box is only available if both of the following are true:
- Invoice Approvals is enabled on the Miscellaneous tab in
.
- The billing terms are for the top level of the work breakdown structure.
Select this check box to enable the online invoice approval process for the
project.
For billing groups,
DPS only looks at this check box for the main
project in the billing group. How you set this option for other
projects in the billing group has no effect.
|
| Next Invoice Number
|
This field displays at the Billing Terms
project level only.
This field displays the next invoice number to be assigned for a
project when the invoice
Numbering Method on the General tab of Billing Setup is set to
Project.
This field does not display if either of the following is implemented:
- The invoice
Numbering Method in Billing Setup is set to
Companywide.
- The Pre-Invoice feature is enabled (on the Miscellaneous tab in
), and the
Process Pre-Invoice check box is selected on the Pre-Invoice tab in Billing Terms for a
project.
|
| Approval Process
|
If you select
Enable Invoice Approvals, select the approval process you want to use for the
project.
If you select
Enable Invoice Approvals but do not select an approval process,
DPS uses the default approval process specified on the Billing Setup form.
This field is only available if both of the following are true:
- Invoice Approvals is enabled on the Miscellaneous tab in
.
- The billing terms are for the top level of the work breakdown structure.
For billing groups,
DPS only looks at this field for the main
project in the billing group. What you enter for other
projects in the billing group has no effect.
|
| Invoice Footer
|
Enter a footer message to print at the end of the
project’s invoice.
DPS automatically wraps to a second footer line when you enter more than 70 characters. You do not have to enter a carriage return to get a second line. To create more than two footer lines, however, set the insertion point where you want each line to break and press
Enter.
This field displays at the Billing Terms
project level only.
If
Companywide is selected as the
Numbering Method from the General tab of the Billing Setup form, the text entered in the Billing Setup
Invoice Footer field prints at the bottom of each invoice page. If you also enter text in the Billing Terms
Invoice Footer field, the text prints at the end of the
project's invoice. The Billing Terms
Invoice Footer text always prints at the end of the invoice.
If you are using SQL Server 2005 Reporting Services and you press
Enter to break a footer line, "garbage" characters appear in the footer if you export the invoice to the RTF file format or to Microsoft Word. This is due to a limitation of SQL Server 2005 Reporting Services. If that occurs, you can edit the RTF or DOC file to clean up the footer text.
|
Tax Codes Grid
In this grid, enter the tax codes to be applied to the various components on a billing invoice. You can enter as many tax codes as you need.
| Field | Description |
|---|
 Insert option on the grid toolbar
|
Click this option to insert a blank row into the grid and add a tax code.
|
 Delete option on the grid toolbar
|
Click this option to remove a tax code from the grid.
|
| Sequence
|
A sequence number prefills in this field when you insert a tax code in the grid. The sequence number determines the order in which the tax displays on an invoice. You can change the number in the
Sequence field.
If you assign the same sequence number to multiple tax codes, you are warned that the sequence number is already in use. However, you can use the same sequence number for multiple tax codes. The tax codes will be ordered by sequence number, and within the same sequence number, ordered alphabetically or numerically by tax code.
When you delete a tax code from the grid, the sequence numbers are not updated automatically. You can manually change them as needed.
|
| Tax Code
|
From the drop-down list in this field, select a tax code. This list includes only the tax codes that have been set up on the Tax Codes tab in
with an active status and as an output only tax or as both an output and input tax. (An output only tax code has at least one of the check boxes selected in the Outputs section of the Tax Codes tab. An output and input tax code has at least one of the check boxes selected in the Outputs section and a check box selected in the Inputs section of the Tax Codes tab).
If You Use Tax Regions
If you use tax regions, the
Tax Code drop-down list includes only the tax codes that apply for the specific billing address that is entered for the billing
client on the General tab in Billing Terms. The tax codes that apply are based on the tax country that is entered for the billing
client's billing address in the
Client hub and the tax region that is entered for each tax code in Taxes Configuration. You set up tax regions in Accounting Company Settings Configuration and associate them with countries. For more information about tax regions and the required configuration, see the "Tax Regions Overview" topic.
When no tax country is entered for a
client's address, all tax codes display in the
Tax Code drop-down list.
When a
client's address has a tax country that is not associated with any tax region on the Tax Auditing tab in Accounting Company Settings, then only the tax codes that have no region assigned on the Tax Auditing tab display in the
Tax Code drop-down list
|
| Description
|
This field displays the description of the tax code that you entered in the
Tax Code field.
|
