Hours Tab of the Export Timesheets to Paychex Form

Use the Hours tab to enter special codes to indicate pay rates that vary from an employee’s regular salary or wage. Also use this tab to set up projects for which you will export special hours, such as vacation and sick time, to Paychex.

This tab is based on employee timesheet hours for the selected timesheets, such as vacation, sick time, and PTO.

Contents

If you use multiple companies, only the timesheets for the active company are included.

Field	Description
Insert	Click this option to insert a special Paychex code.
Copy	Select a code in the grid and click this option to add a copy of the selected line to the grid. Edit the copy to create a new code.
Delete	Select a code in the grid and click this option to remove the code from the grid.
Code	Enter the appropriate code designed by your company and Paychex for processing special tasks during regular and/or overtime work hours.
Description	Enter an appropriate word or phrase that describes the code entered in the Code field. You might, for example, enter V in the Code field and Vacation in this field.
Active	The TXT file (the export file created by DPS) generates data for only those codes that are marked as Active. When you enter a new code, DPS automatically selects this option. DPS includes for export all data entered for all codes marked as Active. If you want to exclude the data for this code from the current export, click the Active option again to deselect the code.
Hours Type	Select the type of hours to include for this code. Options are: All Regular Overtime Overtime-2: This option displays only if you have enabled secondary overtime for timesheets (in Configuration > Accounting > System Settings).
Labor Code Mask	Enter a mask for this code. A mask identifies which labor codes you define for special processing. Each mask can contain one or more wild cards (or none at all) represented by an underscore _. If, for example, you are billing labor to an architectural project (denoted by the letter A) for premium overtime (denoted by the letter B), your entry in this field might be AB_ _. The wild card characters must be in the same positions for every labor code that you create. In this example, all subsequent labor codes must include wild cards in the third and fourth positions.
Rate #	Use this field to denote salaried and hourly employees. Select a rate value from the drop-down list, enter a numeric value of 1–5, or enter a value of M to mark the hours as "memo" hours. Memo hours are consumed hours that are not considered as pay hours.
Employee Filter	Select employees from the Employee lookup. You can then filter the records based on the selected criteria. Leave this field blank to denote that all employees will be included.
Project	Enter a project or select one from the drop-down list of company-defined choices.
Phase	Enter the phase code, if any, for which you want to export hours for special tasks. The drop-down list provides company-defined choices.
Task	Enter the task code, if any, for which you want to export hours for special tasks.