Expense Report Security Access

Your system administrator assigns security access rights to each Expense Report user. You can be assigned to one of three security access levels: Staff, Group, Company, or System. Your access level determines which processing options are available to you.

Access rights are defined on the Expense tab of each Employee Info Center record.

Access Level	Description
Staff	Users with Staff access can open, copy, create, delete, edit, print, and submit their own expense reports. They do not have access to any other employees' expense reports.
Group	Users with Group access can open and print expense reports belonging to the employees in their assigned groups. Group users with Editing privileges can change the status of expense reports (In Progress to Submitted or Submitted to In Progress) and also copy, edit, and submit expense reports belonging to the employees in their assigned groups. Group users with Approval privileges can change the status of expense reports (Submitted to Approved or Approved to Submitted) and also approve expense reports belonging to the employees in their assigned groups. Group users with Editing and Approval privileges have complete access to the expense reports belonging to the employees in their assigned groups.
Company	Users with Company access to the Expense Report application can open and print expense reports belonging to the employees in a specific company. The Company access option is available only if you are using the Multicompany application. Company users with Editing privileges can change the status of expense reports (In Progress to Submitted or Submitted to In Progress) and also copy, edit, and submit expense reports belonging to any employee in the selected company. Company users with Approval privileges can change the status of expense reports (Submitted to Approved or Approved to Submitted) and also approve expense reports belonging to any employee in the selected company. Company users with Editing and Approval privileges have complete access to the expense reports belonging to the employees in the selected company.
System	Users with System access to the Expense Report application can open and print expense reports belonging to any employee in the firm. The System user has firmwide access to the Expense Report application. You must give System access to at least one user in your firm. System users with Editing privileges can change the status of expense reports (In Progress to Submitted or Submitted to In Progress) and also copy, edit and submit expense reports belonging to any employee in the firm. System users with Approval privileges can change the status of expense reports (Submitted to Approved or Approved to Submitted) and also approve expense reports belonging to any employee in the firm. System users with Editing and Approval privileges have complete access to the expense reports belonging to any employee in the firm.