Assign Payment Numbers Dialog Box

Use the Assign Payment Numbers dialog box to assign check numbers to checks after you print them. You must give each check a number that matches the number in the check's magnetic ink character recognition line.

Location

To display the dialog box, complete the following steps:

1. After you open or create a posting run and select one or more vouchers on the Vendor Review tab of the A/P Payment Processing form, click Process Payments on the A/P Payment Processing toolbar. Vision displays the following prompt:

   Warning: Payment processing makes permanent changes to your Deltek Vision database. Be sure you have reviewed your vouchers, settings, and cash requirements carefully before proceeding. Are you sure you want to proceed?

2. Click Yes.
3. On the grid of the Payment Printing and Numbering form, use the row selector to select a bank/payee.
4. Click Assign Numbers.

Contents

Field	Description
Check Number	Enter the number that is printed on the check in its magnetic ink character recognition line.
Assign to	Select the Remaining Payments option to assign check numbers if the check numbers in your check file are sequential. Select the Single Payment option to assign a number to one or more checks individually. Use this option to reprint checks if the printer jams or any other printing problem occurs while you are printing checks.
Assignment Order	Select Ascending or Descending.
Diary	This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Transaction Auto Numbering tab in Accounting System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them. If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.
Assign	Click this option to assign numbers to the checks.
Cancel	Click this option to close the dialog box.
Help	Click this option to display the Vision online help.