AR Statement General Tab

Use the General tab to select report options for the AR Statement report and to save sets of options for reuse.

Contents

Field	Description
Billing Group	Billing groups are used to combine projects together for the purpose of billing a client. Enter the name of a main project for a billing group, or click and select one or more main projects in the Project Lookup dialog box. If you use Multicompany and you bill a client for a set of projects worked on by multiple companies within your enterprise, the company that owns the main project in the billing group is the company that generates the invoice for the entire billing group. Use the Billing Group List to review a billing group's settings, its main project, and a list of its sub-projects.
Billing Client	Enter a client name, or click and select one or more clients in the Client Lookup dialog box.
Statement Type	Select Main Project if you send statements to clients based on how you group projects for billing purposes. You can also select Main Project for individual projects that are not billed with other projects. In effect, an individual project becomes a billing group consisting of one project. Select Client if you send statements based on the client address code from the Project Info Center. You must select Client if you do not use Vision Billing. If you use Billing, Vision determines the address for the statement as follows: If you select Main Project, Vision uses the address specified in Billing Address on the Accounting tab of the Project Info Center. If no address is specified in Billing Address, Vision does not display an address on the statement. If you select Client, Vision uses the address identified as the default billing address on the General tab of the Client Info Center. If the client has no default billing address, Vision does not display an address on the statement. If you do not use Billing, Client is the only valid option. Vision uses the address identified as the primary address on the General tab of the Client Info Center.
Print Client Notes	If you select Client in Statement Type, select this check box if you want to include the text entered in the Notes field on the General tab of the Client Info Center on each statement.
Statement Date	Specify the date to appear on the statements. For invoices that do not have an due date assigned based on biling terms, Vision also uses this date and the number of days you enter in Grace Period for Invoices Without a Due Date to calculate a due date and identify past due amounts. Select one of the following: Current Date — The statement date is the date you generate the statement. Period End Date — The statement date is the last day of the current accounting period. Specific Date — The statement date is the date you specify in the field next to this option. Enter the date, or click and select the date.
Grace Period for Invoices Without a Due Date	Enter the number of days after the invoice date that an unpaid invoice first becomes overdue. (This only applies to invoices that are not assigned a due date based on their billing terms.) If an invoice is not assigned a due date based on billing terms, Vision calculates a due date by adding the number of days in this field to the invoice date. If that due date is earlier than the statement date, Vision displays the receivable amount in the Past Due Amount column on the statement. (The Past Due Amount column is not a default column. To add that column to the statement, select it on the Columns tab.)
Statement Sort/Group	Select up to five sort values in First, Second, Third, Fourth, and Fifth: Billing Group — Select this option to sort by billing group in ascending numerical order by main project. The report displays both billing groups and individual projects that are not members of billing groups. (An individual project is treated as a billing group consisting of one project.) Generally, if you sort by billing group, you do not need to sort by project. However, a statement sorted by billing group only displays the details for the main project. To see details for all projects in a billing group, sort by both billing group and by project. Project — Select this option to sort by project number in ascending numerical order. Phase — Select this option to sort by phase number in ascending numerical order. Task — Select this option to sort by task number in ascending numerical order. Invoice — Select this option to sort by invoice number in ascending numerical order.