Blanket purchase orders are agreements and not purchase orders. They approve as many purchases from a single vendor as necessary, up to a specified dollar amount and in a specific time.
To make a blanket purchase order, complete the following steps:
-
From the Vision Navigation menu, click
.
-
Select an option from
New on the toolbar.
-
In the
Type field, select
Blanket.
-
Enter information on the General tab.
-
Enter data on the Agreement tab.
- You must specify the start and end date of the blanket agreement.
- If you specify line items on the Line Items tab, each item's
Amount is its limit. As an alternative, specify the blanket order's
Not to Exceed amount.
- Excess Receiving is not used for blanket orders, because they are agreements and not purchase orders.
-
On the Shipping tab, select a ship-to code.
-
Optional. Enter data on the Line Items tab.
It is not necessary to specify items or services, if they or their quantities are not known now. If you specify items or services, Vision copies them to each release order that you make under the blanket order, reducing each item quantity by the quantity received, and uses the Net Amount of each of the original items or services in the blanket order as the limit for total purchases of that item under the blanket order.
-
On the Billing tab, specify the bill-to code and payment terms.
-
On the Clauses tab, select any clauses to print on the top or bottom of the blanket order agreement.
-
On the Default Distribution tab, specify the cost distribution for releases.
-
Click
Save.
If you did not specify a
P.O. Number on the General tab, that field displays an auto-assigned P.O. Number, followed by
(Blanket).
-
Click
Submit to send the blanket order for approval.
After it is approved, you can print the blanket order to use as the agreement.
-
Send the blanket agreement to the vendor for signature.
To purchase items under the blanket agreement, create a release.