Accounts Payable Vouchers and Multicompany

When you use the Multicompany feature, you need to follow special steps when you process accounts payable voucher transaction files.

Because vendor records are available to all companies, everyone in your enterprise can use the same vendors.

However, accounting data for each vendor is set up on a company-by-company basis. For example, each company determines its own default payment terms and expense accounts, discount codes, Value Added Tax (VAT) and Goods and Services Tax (GST) tax code settings, and 1099 data. You use the Accounting tab of the Vendor Info Center to specify these settings.

To process a transaction file referencing a vendor record, you must select as the active company the same company that was active when you entered the vendor's accounting data.

For example, Company A is the active company when you specify the accounting data for the vendor Executive Travel. You can process accounts payable voucher transactions for Executive Travel only if Company A is the active company. If you switch to another company, Executive Travel is not available for accounts payable voucher transactions (unless you have specified the same accounting data for Executive Travel in the second company).

Voucher Numbers

Voucher numbers must be unique across the enterprise. If you decide to enter voucher numbers manually, rather than having Vision generate them automatically, you must specify a valid range of voucher numbers for each company.

Creating Vouchers from Purchase Orders

If you create a voucher from a purchase order and the default accounts for tax, shipping, or extra amounts on the Accounts tab of Configuration > Purchasing and Inventory > Company Settings are not valid for the project's company, Vision uses the corresponding account from the Cost Distribution tab in Purchasing instead.

Liability Codes

Liability codes define the implicit posting of vouchers to an account number and to an organization.

You select liability codes on a company-by-company basis in Configuration > Accounting > Company AP.

Bank Codes

You set up bank codes on a company-by-company basis in Configuration > Accounting > Banks.