| Description
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Enter a description for the cash receipt item.
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| Invoice
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Click in this field and then click
Search to select the invoice from the Invoice Lookup for the cash receipt.
If you use Intercompany Billing in conjunction with the detailed subledgers feature to generate intercompany invoices and you use this field to specify an intercompany invoice, Vision automatically fills in the
Account field for this cash receipt transaction with the number of your firm's Intercompany Accounts Receivable account.
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| Project
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Perform one of the following actions to enter the project number:
-
In the
Project field, enter all or part of the project number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the project from the list.
-
Click
 to display the Lookup and select the project record.
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| Phase
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Perform one of the following actions to enter the phase number:
-
In the
Phase field, enter all or part of the phase number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the phase from the list.
-
Click
to display the Lookup and select the phase record.
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| Task
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Perform one of the following actions to enter the task number:
-
In the
Task field, enter all or part of the task number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the task from the list.
-
Click
to display the Lookup and select the task record.
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| Tax Code
|
This field displays only if the
Enable Tax Auditing Feature check box is selected on the Tax Auditing tab ().
From the drop-down list, select the tax code for the cash receipt. The list displays tax codes that have been set up in Taxes Configuration as output taxes with an active status. An output tax has at least one check box selected in the Outputs section of the Tax Codes tab in
.
If the invoice that you selected in the
Invoice field in this grid contains a tax item, the tax code for that item prefills in the
Tax Code field even if the tax's status has been changed to inactive and it is no longer an output tax. In this scenario, if the tax no longer has a general ledger account entered for it in Taxes Configuration, you cannot post the cash receipt. You must add an account in the
Account field for the tax code, and then post the cash receipt transaction file.
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| Account
|
If you selected an intercompany invoice in the
Invoice field, Vision automatically fills this field with the account number for your firm's Intercompany Accounts Receivable account.
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| Receipt Amount
|
This field prefills with the invoice amount for the invoice that you selected in the
Invoice field in this grid.
If you do not enter an invoice, then enter the amount of the cash receipt directly in the
Receipt Amount field.
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| Exchange Override Rate
|
If you use the Multicurrency feature, you can use this field to override the exchange rate for a single line item.
Vision stores each transaction amount that you enter in the currency that you selected on the New File dialog box. Vision also stores the amount in the functional currency of the company that owns (via organization structure) the project, phase, or task charged for the transaction. If the transaction currency and functional currency differ, Vision uses the daily exchange rates that you establish in Configuration to calculate the amount in the functional currency. Usually, a transaction is recorded using the exchange rate in effect on the date the transaction took place, unless you specify an override in this field.
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| Tax Basis
|
This field displays only if the
Enable Tax Auditing Feature check box is selected on the Tax Auditing tab in
. The amount in the
Tax Basis field prefills, based on the entry that you make in the
Tax Code field and the
Receipt Amount field. You can override the prefilled entry and enter a different tax basis.
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| Source Currency Code
|
For invoice receipts, this is the billing currency specified on the invoice.
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| Source Balance
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For invoice receipts, this is the outstanding balance of the invoice.
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| Source Relief
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For invoice receipts, this is the amount in the source currency that will be applied to the balance of the invoice. If the receipt currency is the same as the source currency, then this field is read-only. For non-invoice receipts, this field is blank (and read-only).
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| Interest
|
Select this option if the client is paying off an interest charge. This option is available only if a revenue account is entered in the
Account field.
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| Retainer
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Select this option if the line item is a retainer amount. A retainer is an advance amount collected from a client prior to work beginning on a project. The amount of the retainer is typically stipulated in the client's contract.
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| Due From Company
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Vision enables this field if you are using the Multicompany feature and an Intercompany Account is selected in the
Account field. Use this drop-down list to select the company from which the account balance is due. The drop-down lists all companies other than the company that owns the project/phase/task.
If you are also using the Intercompany Billing feature, within Multicompany, it is possible for your company to generate intercompany invoices and Accounts Payable vouchers. In this case, the
Due From Company field is filled in with the name of the company from which the balance is due. You must also enter a Due From company on any record associated with an
Account defined in the Intercompany Billing feature.
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This field is required when you select an account that is defined as a journal entry account or transfer cost account in Intercompany Billing.
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This field is available but not required when you enter an account associated with a tax code defined in Intercompany Billing.
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and select the date.