Select Purchase Orders For Approval Dialog Box

Use the Select Purchase Orders for approval dialog box to review all purchase orders and change orders, grouped by status, and to select and approve purchase orders. You can also generate the Purchase Order Status report.

If you use the Multicompany feature, each purchase order is owned by a specific company.

Location

To display the dialog box, complete the following steps:

1. From the Vision Navigation menu, click Purchasing > Purchase Order.
2. Click the Approval button on the toolbar of the Purchase Orders form.

Contents

Field	Description
P. O. Number	This column displays the purchase order number.
Vendor	This column displays the purchase order's Vendor.
Order Date	This column displays the purchase order's Order Date.
Type	This column displays the purchase order's Type.
Buyer	This column displays the purchase order's Buyer.
Status	This column displays the purchase order's current processing status.
Closed	This column displays the purchase order's Closed status. It is editable if your name has the Close P.O. check box selected in the Approvers grid on the Buyer/Approver tab of Configuration > Purchasing & Inventory > Company Settings. Select Yes or No.
Amount	This column displays the purchase order amount.
Currency	This column displays the purchase order's transaction currency.
Ship To	This column displays the purchase order's ship-to code.
Description	This field has the same data as the Descriptions field on the General tab of Purchase Orders. You can add notes about the purchase order. This data prints on the Purchase Order Detail report and the Purchase Order Status report.
Status	This column displays all purchase order processing status types.
Totals	This column displays the total number of purchase orders that have the status shown.
Total	This field displays the sum of all Totals.
Show Submitted, Approved, and Rejected Orders Only	Select this option to show only the purchase orders that have a status of Submitted, Approved, or Rejected.
Include Closed Purchase Orders	Select this option to show also the purchase orders that have a Status of Closed.
Save	Click this option to save your changes.
Refresh Status	Click this option to refresh the data in the Status field for all of the purchase orders shown.
Status Report	Click this option to generate the Purchase Order Status Report.
Print PO	Click this option to generate the Purchase Order Report for all purchase orders. To print a specific purchase order, click its row and then click this option.