Troubleshooting Adjust Salaried Job Costing Issues

If you are new to the Adjust Salaried Job Costing feature, review troubleshooting guidelines before you begin to use the feature.

When should I run the Adjust Salaried Job Costing (ASJC) routine?

Run the ASJC routine each time you process payroll. If this is not possible, you should run the routine more frequently than payroll.

Run the routine before you generate any general ledger, employee, or project reports.

What if my employee records, the ASJC feature, or both are not set up correctly before timesheets are posted?

If you incorrectly set up employee job cost rates, employee types, or both in the Employee Info Center, or you set up the Adjust Salaried Job Costing incorrectly and you then post timesheets, you must post negative timesheets with the incorrect settings to reverse the entries. Then, fix the incorrect settings and post the timesheets again.

What if an employee's salary does not correspond to my firm's job cost frequency?

If you set up an employee as salaried and the job cost frequency does not correspond to the salaried rate entered (for example, the employee’s rate is their monthly salary and your job cost frequency is semi-monthly), you must adjust the frequency or salary in the Employee Info Center record, and then rerun the ASJC routine.

What if a labor period spans two accounting periods?

You cannot run the ASJC routine between accounting periods. If you have a payroll cycle that overlaps two different periods, you should adjust your employee pay rates so that they reflect the period of time remaining at the end of the month.

For example, assume your payroll frequency is biweekly and the next timesheet period is 3/24/2013 – 4/6/2013. To adjust salaried job cost rates, you must first adjust the employee pay rates from a biweekly to a weekly rate. Then, change the job cost frequency to weekly, and run the ASJC feature for the timesheet posting dated 3/24/2013 – 3/31/2013. Finally, in March, run the ASJC feature for the timesheet posting dated 4/1/2013 – 4/6/2013.