Quarterly Processing Form

Use the Quarterly Processing form to enter information for the Quarterly Electronic File.

Location

To display the form, complete the following step:

From the Vision Navigation menu, click Human Resources > Payroll > Quarterly Processing.

Contents

Toolbar Options

Field	Description
Generate Work File	Enter information in the fields on the form, then click this option to generate a work file. The work file is a snapshot of the data from the employee payroll database that will be used to generate a quarterly electronic reporting file.
Edit	Click this option to open the Quarterly Processing Form Editor and modify quarterly processing data for individual employees. This option is enabled only after you successfully generate a work file.
Electronic Filing	Click this option to open the Quarterly Processing Electronic Filing Reporting dialog box, from which you transfer the data in the work file to a format suitable for electronic reporting.
Print	Click this option to preview or print the Quarterly Electronic Filing Worksheet. The worksheet shows all employees in the work file except those for whom you selected Exclude this employee on the Quarterly Processing Editor form. Click Print > Preview to open the report on a Preview window. From this window you can review, download, print, or e-mail the report. Click Print > Print to open the Print dialog box, on which you set printing options such as the number of copies, page size, and the report server where the worksheet will print. If your firm uses the Deltek First Vision Essentials cloud version of Vision, the Print option is not available. You can preview reports onscreen and then print the reports from the Preview window.
Help	Click this option for online help about Vision Quarterly Processing.

Fields

Field	Description
State	Select the processing state for quarterly reporting from the drop-down list.
Processing Year	Select the year for quarterly reporting from the drop-down list.
Processing Quarter	Select the quarter for quarterly reporting from the drop-down list.
Employer's identification number (EIN)	Enter your employer federal identification number. Vision automatically formats the number that you enter. The federal government assigns this number to your company. If you do not know your company’s EIN number, contact the general help desk at the IRS.
State U.I. Account Number	Enter your employer unemployment insurance account number. The state assigns your company this number.
Address Line 1-2	Enter the first line of your firm's address.
City/State/Zip	Enter the city, state, and ZIP code of your firm's address.
Transmitter Contact	Enter the name of the individual who is responsible for the accuracy of the quarterly report.
Transmitter Contact Title	Enter the title of the transmitter contact.
Telephone Number	Enter the telephone number of the transmitter contact.
Telephone Extension/Box	Enter the telephone extension or box number of the transmitter contact.
Contact FAX Number	Enter the fax number of the transmitter contact.
Contact EMail Address	Enter the e-mail address of the transmitter contact.
Wage Base	Enter the wage base limit, if any, on which the state unemployment insurance tax is calculated. This figure applies to the annual maximum, not to the quarterly maximum.
S.S. Wage Base	Enter the wage base limit on which the Social Security tax is to be calculated. This figure applies to the annual, not quarterly, maximum.
Exclude 401(K)	Select this option to exclude 401K withholdings from state unemployment insurance total gross wages.
Exclude Cafeteria	Select this option to exclude Cafeteria withholdings from state unemployment insurance total gross wages.
Include Employee Specific to Processing State	Select this option to include only those employees who have state withholdings specific to the processing state on the quarterly report.