Review or Print a Transaction List

Before you post a transaction file, review the transaction list to confirm the accuracy of the data in the file.

This topic covers transactions that you entered in the Transaction Center. The transaction list includes data such as the reference number, description, project number, transaction amount, and account for each transaction in a transaction file. The list includes other information based on the type of transaction file. It also includes control totals for the transaction file and the number of errors and total number of transactions in the file. If the Tax Auditing feature is enabled (in Accounting Company Configuration), tax-related fields also display on the transaction list report. If you use the Multicurrency feature, currency information is included in the list.

  • Posted transactions sort to the end of the transaction list and are marked as "posted."

  • If a transaction is posted but the posting failed, then the transaction is marked as "incomplete."

  • Transactions that are selected by another user are marked as "locked."

To review or print a transaction list, complete the following steps:

  1. From the Vision Navigation menu, click Transaction Center > Transaction Lists.
  2. Select the Show only transactions created by me check box if you want only the transactions that you entered to be included on the transaction list.
  3. On the Transactions tab of the Transaction Lists form, select the type of transaction file in the Transaction Type field.
  4. From the list of transaction files, select the transaction file that you want to print or preview.
  5. To view or print a transaction list for timesheets and expense reports that you enter in Time & Expense (not the timesheets or employee expenses that you enter Transaction Entry), open the Timesheets tab or the Expenses Report tab on the Transaction Lists form and select the timesheets or expense reports to include in the transaction list report.  
  6. On the Transaction Lists form toolbar, click Transaction list, and in the drop-down menu, select one of the following items:
    Item Description

    Print

    This prints the Transaction List report to your default printer that is specified on the Print Transaction List dialog box.

    Preview

    This displays the Transaction List report on your screen.

    Print - Errors Only

    This prints the Transaction List Errors report using the default printer specified on the Print Transaction List dialog box. This report lists only the errors for the transaction file.

    Preview - Errors Only

    This displays the Transaction List Errors report on your screen. This report list only the errors for the transaction file.

    Show Report Options

    		This option is selected by default (it has a check mark beside it). This means that when you click a print or preview menu item in the drop-down menu, the Transaction List dialog box that contains the tabs with the report options displays before the transaction list previews or prints. This allows you to change the report options before you print or preview the transaction list. If you prefer not to have the Transaction List dialog box display, and, instead, print or preview directly when you click the print or preview options in the drop-down menu, click the Show Report Options menu item to remove the check mark beside it.

    Print - Unapproved Line Items

    This menu item applies for timesheets and expense reports that you enter in Time & Expense and only if you use the Timesheet Line Item Approval feature and the Expense Report Line Item Approval feature. (These features are turned on in System Timesheet Configuration and System Expense Configuration in Configuration > Time & Expense.)

    On the Transaction Lists form, select the timesheets on the Timesheets tab or the expense reports on the Expense Reports tab that you want to include in the Expense Unapproved Line Items report. Then, select Transaction list > Print-Unapproved Line Items to print the Expense Unapproved Line Items Report.

    Preview - Unapproved Line Items

    This menu item applies for timesheets and expense reports that you enter in Time & Expense and only if you use the Timesheet Line Item Approval feature and the Expense Report Line Item Approval feature. (These features are turned on in System Timesheet Configuration and System Expense Configuration in Configuration > Time & Expense.)

    On the Transaction Lists form, select the timesheets on the Timesheets tab or the expense reports on the Expense Reports tab that you want to include in the Expense Unapproved Line Items report. Then, select Transaction list > Print-Unapproved Line Items to preview the Expense Unapproved Line Items Report.