| Field | Description |
|---|
| Report Name
|
You can change the default report name.
|
| Create Activity
|
To create activities in the Calendar/Activities application when you generate the report, select this check box. When you generate the report, Vision displays the
Activity dialog box so you can enter the activity information. Vision then creates an activity for each project associated with a contract included on the report.
|
| Project Base Rollup
|
Use
Project Base Rollup to summarize information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number.
The
Project Base Rollup slider box displays the number of characters in your firm’s project numbers. For example, if your firm uses a 10-digit project number, the slider box displays
1234567890. A project number can also include up to two delimiters (for example, 12-345.67890).
To roll up project numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
|
| Subtotal or Summarize on Base Number
|
If you set a project base rollup, use the field immediately below
Project Base Rollup to select how you want Vision to display the project data:
-
Subtotal on Base Number
— Select this option to display a group header at the beginning of each group of projects that matches the base rollup and then list each project in full detail. After the last project in the group, the report displays a group total.
-
Summarize on Base Number
— Select this option to display totals for each group but no project detail.
|
| Phase Base Rollup
|
Use
Phase Base Rollup to summarize report information for phases that use a standard numbering system.
The
Phase Base Rollup slider box displays the number of characters in your firm’s phase numbers. For example, if your firm uses a 7-digit phase number, the slider box displays
1234567. A phase number can also include one delimiter (for example, 12345.12).
You can roll up the base phase and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project.
To display only phases and tasks, use the
Project Base Rollup slider to cover the project number completely.
To roll up phase numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
|
| Task Base Rollup
|
Use
Task Base Rollup to summarize information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks.
The
Task Base Rollup slider box displays the number of characters in your firm’s task numbers. For example, if your firm uses a 3-digit task number, the slider box displays
123.
This option works in the same way as the project and phase rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number.
To show only tasks, use the
Project Base Rollup and
Phase Base Rollup sliders to cover the project number and phase number completely.
To roll up task numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
|
| Report At
|
Select one of the following rate options:
-
Billing — Select this option to display monetary amounts at billing rates. This option is only available if the
Reporting at billing rates option is selected on the Accounting System Settings form ().
-
Cost — Select this option to display monetary amounts at cost rates.
-
Burden — Select this option to include overhead amounts in labor cost amounts. This option is only available if the
Reporting at burdened rates option is selected on the Accounting System Settings form ().
|
| Use Summary Table
|
Select this option to have Vision generate the report from preprocessed data in the project summary table, rather than directly from the standard database tables. In most cases, Vision generates the report much faster if you select this option.
Calculations performed for this report place high demands on processor resources. In some cases, it can take take a long time to generate the report for large databases. To minimize the time it takes to generate the report, first run the Refresh Project Summary Table utility to calculate and store the data for this report in a summary table. Then, before you generate the report, select the
Use Summary Table option.
If the Refresh Project Summary Table utility has never been run, this option is not available. In that case, Vision displays a note next to the option:
Use Summary Table (First, refresh it under Advanced Utilities)
After you run the utility the first time, Vision makes the
Use Summary Table option available and displays the most recent date and time that the utility was run:
Use Summary Table (Updated: 4/5/11 12:09PM)
Note that the Refresh Project Summary Table utility calculates and saves project summary information for regular projects only.
Recommendation: Schedule the Refresh Project Summary Table utility to run each night, so that each day the data for reports are current as of the night before for all Vision users.
|
| Labor
|
Specify how Vision should sort detail lines in drill-down reports:
-
Employee Name — Vision sorts alphabetically by employee last name.
-
Employee Number — Vision sorts by employee number.
-
Transaction Date — Vision sorts by the posting dates of the transactions.
|
| Expense
|
Specify how Vision should sort detail lines in drill-down reports:
-
Account Type, Account — Vision sorts by account type (Assets, Liabilities, and so on) and then by account number. The drill-down report displays subtotals by account number.
-
Account Number — Vision sorts and displays subtotals by account number.
-
Transaction Type — Vision sorts and displays subtotals by transaction type.
-
Reference Number — Vision sorts and displays subtotals by the reference numbers associated with transactions.
-
Transaction Date — Vision sorts and displays subtotals by the posting dates of transactions.
-
Description — Vision sorts and displays subtotals by transaction description.
|
| Current Period
|
Select this check box to display amounts for the current accounting period.
If you select
Current in
Display Data on the Graph tab, you must also select this check box.
|
| Year-to-Date
|
Select this check box to display year-to-date amounts.
If you select
Year-to-Date in
Display Data on the Graph tab, you must also select this check box.
|
| Job-to-Date
|
Select this check box to display job-to-date amounts.
If you select
Job-to-Date in
Display Data on the Graph tab, you must also select this check box. If you do not, the graph will display zero values.
|
| Final Totals
|
Select this check box if you want the report to display totals for amount columns for the report as a whole.
|
| Unposted Labor
|
Select this check box to include unposted timesheet information on the report.
If you select this check box, Vision includes the following timesheet data:
-
All timesheet data in unposted transaction entry files.
-
All Time & Expense timesheets that are in progress or submitted, but not posted.
Vision uses extensions for cost and billing rates to calculate unposted labor amounts when timesheets are saved.
|
| Overhead
|
Select this check box to include overhead amounts.
If you select this check box, Vision includes overhead in amounts in the
Spent Amount column. If you also select the
Overhead Amount column on the Columns tab, Vision also displays the overhead amounts separately in that column. (If you select the
Overhead Amount column for the report but do not select this check box, that column will be blank.)
You can use the Office Earnings Columns tab to add an
Overhead Amount column to the report. Be aware, however, that simply adding the column does not add the overhead amount to the
Spent Amount column on the report. To include overhead in the
Spent Amount column, you must select the
Overhead option in the
Print group box.
Multicurrency
The
Overhead and
Estimate Overhead check boxes are not available if you do either of the following:
|
| Estimate Overhead
|
If you want to include overhead but you have not yet allocated overhead for the current period, select this check box to have Vision use estimated overhead amounts.
If you select this check box, Vision displays
Estimate Overhead at the top of the report.
Multicurrency
The
Overhead and
Estimate Overhead check boxes are not available if you do either of the following:
|
| Committed Purchase Order Expense
|
Select this option to include as an expense any amounts committed to approved purchase orders. If you include committed expenses, you can see major upcoming costs that will affect a project’s bottom line.
If you select this option and also select
Current in
Activity Period on the Activity tab, Vision includes committed PO expenses whether or not the expense activity occurred in the current accounting period.
|
| Status
|
To select contract records for the report based on contract status, click
 to open the Contract Status Lookup dialog box and select one or more of the following statuses(your firm may have different types):
-
Approved & Signed
-
Negotiation
-
Pending
-
Rejected
-
Sent for Signature
|
| Type
|
To select contract records for the report based on contract type, click
to open the Contract Type Lookup dialog box and select one or more of the following types (your firm may have different types):
-
Additional Services
-
Change Order
-
Letter of Agreement
-
Original
|
| Exclude Contracts Not Included in Fees
|
This report option will only appear if you have configured Vision to Synchronize Contract Amounts to Project Fees. Select this option if you want Vision to leave contracts off the report that do not have the
Include in Fees option selected.
|
| Report In
|
If
Report At is
Cost or
Burden, indicate in which of the following types of currency you want Vision to display monetary amounts:
If
Report At is
Billing, indicate in which of the following types of currency you want Vision to display monetary amounts:
-
Billing Currency — The currency is based on the setting for the
Use billing currency not Project currency option on the Reporting tab of the Accounting System Settings form. When
Use billing currency not Project currency is selected, the monetary amounts are displayed in the project's billing currency. When that option is not selected, the amounts are displayed in the project currency.
-
Presentation Currency — Vision uses a single currency to display all monetary amounts. Use the
Presentation Currency and
Exchange Rate as Of fields to specify the currency and the date to use to determine exchange rates.
|
| Presentation Currency
|
If you select
Presentation Currency in
Report In, select the currency in which you want the report to display monetary amounts. The drop-down list includes all currencies enabled for use by your enterprise.
Vision presents all amounts on the report in the currency you specify, even though projects might not share a common project currency, billing currency, or functional currency. Vision uses the date you specify in
Exchange Rate as Of to determine the exchange rates to use to calculate the amounts.
|
| Exchange Rate as Of
|
If you select
Presentation Currency in
Report In, specify the date you want Vision to use to determine the exchange rates to use to calculate the presentation currency amounts from the project currency amounts.
You can enter the date directly in the field, or you can click
 and select the date.
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