Make an Accrual Voucher

Use the Creditor Invoices submodule under the Creditors module to create accrual vouchers. This is useful in cases when you want to pay a recurring, long-term cost in monthly installments without affecting your monthly profit and loss results. For example, there is a credit invoice for six months of rent that was paid in advance - you can enable WorkBook to automatically divide that amount over six months and charge the monthly rent to a balance sheet accrual account.

To use the Creditor Invoices submodule, you must have access to Finance & Administration as defined in the Employee Cross-Company Access submodule under Settings.

To make an accrual voucher:

1. On the main toolbar, click Finance & Administration .
2. In the left pane of the Finance & Administration screen, click Creditors > Creditor invoices.
3. In the top grid, select the voucher that contains the line that you want to convert into an accrual voucher.
4. In the bottom grid, select the voucher line that you want to convert into an accrual voucher, and click Make accrual voucher on the grid toolbar.
   You can only convert a voucher line into an accrual voucher if the line is a finance entry.
5. In the Make Accrual Voucher dialog box, select an accrual account and specify the date when the first payment will be made.
6. Enter the number of months over which WorkBook will spread the payments, and click Calculate.
   WorkBook divides the total cost by the number of months and displays the amount that must be paid per month, together with the payment dates.
7. Click Confirm.
   The icon for the voucher line now includes a date to indicate that it is an accrual voucher.