WorkBook

Add New Debtors

Use the List tab under the Debtor List submodule to add debtors to Workbook.

To use Debtor List in the Debtors submodule, you must have access to Finance & Administration as defined in User Access Rights under Settings.

To add a new debtor:

  1. On the main toolbar, click Finance & Administration .
  2. If you have more than one Company in your WorkBook system, use the drop-down list above the left pane of the Finance & Administration page to select the Company to which you want to add new debtors.
  3. In the left pane of the Finance & Administration page, click Debtors > Debtor List.
  4. Click the List tab and click Add New Debtor .
  5. In the Create New Debtor dialog box, add the following debtor information:
    • Account Number: This number is automatically generated by WorkBook but you can change it in the Debtor Information card.
    • Name: Use this field to enter the debtor's name. This is a required field and must always contain a value.
    • Posting Group: Select the debtor's posting group from the drop-down list: Employee, External, or Inter-Company.
    • Contact Person: Enter the name of the debtor's contact person.
    • Language: Select the debtor's preferred language from the drop-down list.
    • Currency: Select the debtor's preferred currency from the drop-down list: Danish Krone, Euros, New Turkish Lira, Philippine Peso, South African Rand, UF, or US Dollars.
    • Payment Terms: Select the debtor's payment terms from the drop-down list: Credit Note; Invoice Month + 15 Days; Payment Term: Net Cash 10 days; Payment Term: Net Cash 14 Days; Payment Term: Net Cash 20 Days; Payment Term: Net Cash 30 Days; or SD.
    • Public Number: Use this field to enter the debtor's Public Registration Number to help identify their tax identification number (for North America) or VAT (for Europe).
    • Payment Method: Select the debtor's preferred payment method from the drop-down list: 1 - Bank Transfer or 4 - +71<.
    • Reporting Group: Select the debtor's reporting group from the drop-down list: DK, EU, or Other.
    • Address Lne 1: Enter the debtor's address.
    • Address Line 2: Enter the debtor's address as a continuation of Address 1.
    • Address Line 3: Enter the debtor's address as a continuation of Address 1 and Address 2.
    • Country: Select the debtor's country from the drop-down list.
    • Postcode/City: Enter the debtor's country postcode and city.
  6. Click OK.
    WorkBook adds the debtor to the debtor list on the List tab.