WorkBook

Vouchers On Hold

Use Vouchers On Hold in the Administrative Follow-Up submodule in the Finance & Administration module to view and manage vouchers on hold.

To use Vouchers on Hold, you must have access to Finance & Administration as defined in User Access Rights under Settings.

Vouchers On Hold displays a list of vouchers that have the approval status On Hold. You can use the information in the grid to keep track of all on-hold vouchers within your WorkBook Company.

A voucher can be put on hold if, for example, there is a pending delivery of goods associated with it, or there is missing or incomplete information that prevents the voucher from being finalized or invoiced.

Vouchers On Hold provides one main grid and a subgrid. The main grid provides columns for voucher information such as approval status, voucher number, creditor, invoice number, invoice date, and total amount.

The main grid enables you to perform the following actions:
  • Create an invoice
  • Delete an invoice
  • Upload a voucher File
  • Approve a voucher
  • Park a voucher
  • Park a voucher for booking
  • Cancel voucher parking
  • Put a voucher payment on hold
  • Allow payment for a voucher
  • Add a voucher approver manually
  • Change a voucher's status
  • Copy a voucher
  • Reverse a voucher
  • Reject a voucher
  • Force approve a voucher
More detailed information for a specific voucher is displayed in the subgrid. It has side menus and options that enable you to review and make modifications to the voucher that you select in the main grid. The side menus include:
  • Voucher Line Details
  • Posting Details
  • Log
  • Approvers, which enables you to view voucher approver details, as well as the tracked changes made to the approval workflow via the following columns: Added By, Date Added, and Added by Approval Workflow, in the case of voucher approver addition; and Removed By, and Date Removed, in the case of voucher approver removal.
  • Invoice Conversation
  • Preview Creditor Invoice File

For more comprehensive information about vouchers, see Creditor Invoices.

You can use the Search field to find specific vouchers.