Use the grid on the Invoices tab to review information about the invoices that are associated with the currently selected project. You can also use this grid to view, enter, or edit details and comments related to the invoices.
Contents
The grid lists posted invoices by date, from the most recent to the oldest.
| Field | Description |
|---|
 and
|
Click
to hide the fields and chart above the grid and expand the grid to fill that space and display more rows. Click
to show the fields and chart if they are hidden.
|
| INVOICE
|
This column displays the invoice number.
|
| INVOICE DATE
|
This column displays the invoice date.
|
| INVOICE TOTAL
|
This column displays the invoice amount. This amount includes fee, labor, expenses, consultants, taxes, interest, retainage, and all add-ons except retainer.
|
| APPLIED RETAINER
|
This column displays the amount of the retainer that is applied to the invoice. This column only displays if retainers are enabled in
Vision ().
|
| AMOUNT PAID
|
This column displays the sum of all payment amounts that have been applied to the invoice, including retainers.
|
| CREDIT MEMOS
|
This column displays the sum of the credit memos that have been applied against the invoice.
|
| RETAINAGE
|
This column displays the retainage amount for the invoice that is not currently due. This amount is affected by retainage amounts entered on credit memos. This column only displays if retainage is enabled in
Vision ().
|
| AMOUNT DUE
|
This column displays the original invoice amount less any payments, credit memos, and outstanding retainage (because retainage is not considered due at this time).
|
| DAYS OUT
|
This column displays the number of days, from the invoice date to today, for which the invoice has had an unpaid balance.
|
|
Click on or hover over the grid row for an invoice and click
to display invoice amounts by invoice section, payments received, and any credit memo amounts posted against it.
|
|
Click on or hover over the grid row for an invoice and click
to review and edit accounts receivable comments for the project's client. You can enter associated AR comments in either
Vision or
iAccess, and those comments will be available in both applications.
If your
Vision security role does not have access to AR comments, this icon does not display.
|
|
If
displays when you click on or hover over the grid row for an invoice, the invoice is on file for viewing. When you click
, one of the following occurs:
- The Additional Documentation dialog box displays so you can indicate whether or not you want to see additional details when you view the invoice. The dialog box only displays when the invoice was not edited outside of
Vision and then uploaded, and when the project's billing terms has the
Print Backup Report or one of the
Print Supporting Documents options selected. Select the options you want and click
Continue to display the invoice with any selected additional details.
- The invoice opens independently of
iAccess in your browser. If the invoice was edited outside of
Vision and then uploaded, the Backup Report displays if the project's billing terms are set to print it. The A/P Voucher or Expense Report supporting documentation does not display, even if the billing terms are set to print them.
When the invoice opens, it displays in one of the following supported file types: PDF, RTF, Microsoft Word, and Microsoft Excel.
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