| Field | Description |
|---|
| Report Header Fields
|
|
| Employee
|
This field displays the employee's identification number and name.
|
| Signed and Approved
|
If the
Require electronic signature when submitting expense reports option is selected on the Setup tab of the Company Expense Report Configuration form in
Vision (), the name of the employee who submitted the expense report displays below the
Signed line and the name of the employee who approved the expense report displays below the
Approved line.
If you are not using the electronic signature feature, these fields are blank.
In either case, you can use the lines for employee and administrator written signatures, if you want to maintain printed expense report records.
|
| Organization
|
If you are using organizations in
Vision, this field displays the code for the employee's assigned organization.
|
| Expense Report
|
This field displays the name of the expense report.
|
| Report Date
|
This field displays the expense report date.
|
| Report Columns
|
|
| Date
|
This column displays the date on which the expense item was incurred.
|
| Category
|
If you are using expense categories, this column displays the name of the category to which the you are charging the expense item.
|
| Description
|
This column displays the description of the expense item.
|
| Project
|
This column displays the number of the project number to which you charged the expense item.
|
| Phase
|
This column displays the number of the phase (if applicable) to which you charged the expense item.
|
| Task
|
This column displays the number of the task (if applicable) to which you charged the expense item.
|
| Bill
|
This box in this column contains
X if the client is to be billed for the expense item. If the box is blank, the expense item will not be billed.
|
| Paid or Company Paid
|
This column displays if
Allow entry of company paid items option is selected on the Setup tab of the Company Expense Report Configuration form in
Vision (. If
Paid or
Company Paid contains
X, the expense item is a company-paid item. A company-paid item is any expense for which your company sends payment directly to a vendor instead of reimbursing the employee who incurred the expense.
If the box is blank, the expense item is not a company-paid item, and the employee is reimbursed for the expense.
|
| Account
|
This column displays the account number to which you are charging the expense item.
|
| Currency Code
|
This column displays the currency code that is entered for the expense amount, if applicable.
This column displays if your firm uses the Multicurrency feature in
Vision.
|
| Amount
|
This column displays the monetary amount of the expense item.
|
| Tax Code
|
This column displays the tax code entered for the expense item, if applicable.
This column displays only if
Enable tax auditing feature is selected on the Tax Auditing tab of the Accounting Company Settings form in
Vision ().
|
| Tax Amount
|
This column displays the total tax for the expense item, if applicable.
This column displays only if
Enable tax auditing feature is selected on the Tax Auditing tab of the Accounting Company Settings form in
Vision ().
|
| Tax Amount 2
|
This column displays the total tax-2 amount for the expense item, if applicable.
This column displays only if
Enable tax auditing feature is selected on the Tax Auditing tab of the Accounting Company Settings form in
Vision ().
|
| Payment Amount
|
This column displays the amount to be paid in the functional currency after any exchange overrides have been applied, if applicable.
This column displays if your firm uses the Multicurrency feature in
Vision.
|
| Report Totals
|
|
| Total Expenses
|
This column displays the total amount of all the expense items on the expense report, including company-paid items.
|
| Amount Advanced
|
This column displays the total amount of any advances you received that were applied to the expense report. Advances represent cash provided to you to cover expected expenses. Advances reduce the amount owed to you.
The
Amount Advanced field displays only if your system administrator selects
Allow users to specify applied advance amounts on the Setup tab of the Company Expense Report Configuration form in
Vision ().
If your firm uses the Multicurrency feature in
Vision, the amount in this field is in the functional currency of the employee's company.
|
| Company Paid
|
This column displays the total amount of any company-paid expense items included on the expense report. Company-paid expenses are paid directly to a vendor and are not reimbursed to you. Company-paid amounts reduce the amount owed to you.
This column displays if the
Allow entry of company paid items
check box is selected on the Setup tab of the Company Expense Report Configuration form in
Vision (). The
Company Paid field displays the total for all expense rows where the
Paid check box is selected.
|
| Total Due
|
This column displays the total amount that your firm owes to you for the expenses included on the expense report. This amount is calculated by adding all the expense items on the expense report and then subtracting the amount of any advances and company-paid items.
|
on the Expense Reports toolbar to generate this report as a .PDF file. You can also click
on that toolbar to set up the report to generate automatically when you submit an expense report.