Expense Report Detail Dialog Boxes

Four Detail dialog boxes are available for use in the Expense Report application: General Detail, Business Meals Detail, Travel/Mileage Detail, and No Detail. When you select the Detail option for an expense item on the Expense Report form, one of these detail boxes displays.

If you are not using expense categories, the General Detail dialog box always displays. If you are using expense categories, your system administrator determines which dialog box displays for each category.

Dialog Box	Purpose
General Detail	Use the General Detail dialog box to provide the business reason for an expense. Enter detail information in Business Reason for Expense. Select Show in Detailed Report to include the details for the expense item in the Detailed Expense report.
Business Meals Detail	Use the Business Meals Detail dialog box to provide the business reason for a meal and list the people who attended the meal. Enter detail information in Business Reason for Expense. Enter the name of each person whose meal is included as part of the expense item in Name of Each Person. Select Show in Detailed Report to include the details for the expense item in the Detailed Expense report.
Travel Detail	Use the Travel Detail dialog box to provide the business reason for a trip, the starting and ending points, and the distance traveled. Enter detail information in Business Reason for Expense. Enter your starting location and destination in Travel From/To. Enter the miles traveled in Miles. The amount your company reimburses you for travel appears in @Per Mile. If your system administrator gave you editing privileges on the Setup tab of Company Expense Report Configuration, you can change this amount. After you enter data in Miles and @Per Mile, the = field displays the total mileage expense. Vision enters this amount in the Amount field on the Expense Report form. The dialog box may display Kilometers instead of Miles, depending on the option selected on the Setup tab of Company Expense Report Configuration. Select Show in Detailed Report to include the details for the expense item in the Detailed Expense report.
No Detail	There are no fields on the No Detail dialog box. You cannot enter any detail information for an expense item when this dialog box displays. No detail displays for this expense on the Detailed Expense report, even if you select Show in Detailed Report.