AP Voucher History Form

Use the AP Voucher History form to enter information about accounts payable vouchers and receipts generated before the installation cutoff date.

Location

To display the form, complete the following step:

From the Vision Navigation menu, click Utilities > History Loading > Accounts Payable.

Contents

Header Information

Field	Description
Vendor	Select the vendor for whom to enter historical data.
Invoice Date	Enter the vendor's invoice date for this voucher.
Invoice Number	Enter the vendor's invoice number for this voucher.
Voucher Date	Enter the date on which this voucher was entered.
Address	Select the voucher's address from the drop-down box.
Payment Date	Enter the desired payment date for the voucher.
AP Liability	Enter the Accounts Payable liability code associated with this voucher.
Bank	Enter the bank code associated with this voucher.
Voucher Balance	This field displays the total balance for this voucher. Vision calculates this balance by subtracting any payments made to this voucher from the sum of the voucher lines.

Grid Options

Field	Description
Insert	To insert a new row, click this option.
Copy	To copy a row, select the row that contains the entry that you want to copy and click this option. Modify the entry as necessary and save the new entry.
Delete	To delete the entry from the grid, select the row containing the entry you want to delete and click this option.

Voucher Lines Grid

Field	Description
Voucher Lines	Use this grid to enter additional voucher records for the selected vendor.
Line	Enter the line information.
Description	Enter a voucher description.
Project	Select the project associated with the voucher.
Phase	If applicable, the phase associated with the project displays in this field.
Task	If applicable, the task associated with the project displays in this field.
Account	Select the account associated with the voucher.
Amount	Enter the amount of the voucher.
Total	Vision automatically adds the amounts of the new vouchers to the figure in the Total field at the bottom of the Amount column.

Payments Grid

Field	Description
Line	Enter the line information.
Check	Enter the check information.
Date	Select the date of the check.
Amount	Enter the payment amount of the check.
Total	Vision automatically adds the amounts of the new voucher payments to the figure in the Total field at the bottom of the Amount column.