Depreciation Processing allows you to run depreciation and amortization processing for your company's general ledger or "GL" book. You can also can have Vision calculate depreciation and amortization for any "additional books" that require different processing calculations. To have depreciation or amortization calculated for additional books, you first set up an additional book on the Additional Books tab.
When you configure an additional book, you assign an ID, name, description, and whether or not the additional book uses Section 179. Then you enter the information for calculating depreciation or amortization for additional books for each asset item on the Additional Books tab in the Equipment Info Center. Some of the fields on the Additional Books tab prefill from entries made on the GL Book tab and GL Cost tab in the Equipment Info Center.
For example, you can set up an additional book to have Vision calculate depreciation and amortization for tax purposes, based on the United States Internal Revenue Service's (IRS) depreciation guidelines, or for other non-financial reporting. Journal entries that post depreciation and amortization to your general ledger are created for your GL book. However, depreciation and amortization for additional books are not posted to your general ledger.
Contents
Additional Books Grid
Use this grid to record the additional tax book details. The books listed on this grid that have the
In Use option selected will display on the Additional Books tab in the Equipment Info Center for the selected asset.
| Field | Description |
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| Additional Books Drop-down
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Click the drop-down arrow on a grid header to complete any of the following actions:
- To print grid data, click
Print. When the Print Preview form displays, click
to send the grid data to your default printer.
- To export grid data to an Excel spreadsheet, click
Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the data, or to save the spreadsheet file locally.
- To turn on grouping for a grid, click
Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into this field, in the sequence that you want them to display.
Not all options are available on all grids.
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 Insert
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Click this option to open a new blank row in the grid and then complete the fields in the row to add a new book.
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 Delete
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Select the row to delete and then click this option to remove the book. You cannot delete a book if its values have been posted or run.
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| Code
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Enter a code for the book, using a maximum of 10 characters. This code is used in the Vision database and does not display with the book description.
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| Name
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Enter a name for the book. This name displays in the
Book field on the Additional Books tab in the Equipment Info Center.
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| Description
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Enter a description of the tax book.
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| Section 179
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Select this check box to enable Section 179 functionality for an additional book. This allows you to enter section 179 deductions for asset depreciation as defined by the United States government.
When you select this check box, you can enter a section 179 deduction amount for an asset item in the
Less Section 179 Deductions field on the Additional Books tab in the Equipment Info Center. Entering a section deduction for an asset item reduces the asset item's depreciation basis that is used for calculating its depreciation. For an additional book for a specific tax year, you can enter a section 179 deduction amount in the Equipment Info Center for one or more asset items until you reach the limit set by the government. Vision prevents you from entering section 179 amounts that exceed the limit that you entered on the Section 179 tab in Asset Management Configuration.
If you clear the
Section 179 check box for an additional book after you have applied section 179 deductions to asset items and depreciation has been processed for these asset items, the next time you process depreciation, the accumulated depreciation will be recalculated without the section 179 deduction.
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| In Use
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Select this option to include the additional book on the Additional Books tab in the Equipment Info Center. If you clear this selection, Vision retains the book's information that is entered on the Additional Books tab of this form, but removes the book from the Additional Books tab in the Equipment Info Center and from Reporting.
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