Gains/Losses and Revaluations Form

Use the Gains/Losses and Revaluations form to run or schedule the Gains/Losses and Revaluations process.

This process calculates and posts currency exchange gains and losses for unpaid accounts payable vouchers in a foreign currency, unpaid client invoices in a foreign currency, and foreign-denominated general ledger account balances.

Location

To display the form, complete the following step:

From the Vision Navigation menu, click Accounting > Gains/Losses and Revaluations.

Contents

Toolbar Options

Field	Description
Run	Click this option to run the Gains/Losses and Revaluations process.
Schedule	Click this option to display the Schedule dialog box. Use the dialog box to schedule the Gains/Losses and Revaluations process to run at another time (after normal business hours, for example).
Report	Click this option to print the Gains/Losses and Revaluations Detail report. When you click this option, the Gains/Losses and Revaluations Detail options dialog box displays so you can specify the report options you want. If your security role does not have access to the Gains/Losses and Revaluations Detail report, this option is not available.
Help	Click this option to display the Vision Help system.

Fields

Field	Description
Translation date	Enter the date as of which you want Vision to revalue foreign currency transactions and foreign-denominated account balances, or click and select the date. Vision selects the currency exchange rates that are in effect on this date and uses those rates to calculate gains and losses. This date displays at the top of the Gains/Losses and Revaluations Posting Log. If Vision is configured to require that transaction dates fall within the current fiscal year or current fiscal period, the date you enter must meet that requirement.
Diary	This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary Auto Numbering tab in Configuration > Accounting > System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them. If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.