Currency Override Dialog Box

If you use multiple currencies in Vision, use this dialog box to override the default exchange rate or date for the disposal transaction.

You can use this dialog box if both of the following apply:

• You are disposing of an asset item by selling it.
• The currency for the disposal transaction is different from your company's functional currency (or if you have multiple companies in Vision, different from the active company's functional currency). The active company is the company that you have open on the Vision screen.
  • The currency for the disposal transaction is the currency for the bank that you selected for the disposal on the Disposal Processing form. A bank's currency is entered on the Bank Codes tab in Configuration > Accounting > Banks.
  • A company's functional currency is entered on the Currency tab in Configuration > General > Company Settings.

The default exchange rates that are used for disposal transactions are entered in Configuration > General > Daily Exchange Rates.

Location

To display the Currency Override dialog box, complete the following steps:

1. From the Vision Navigation menu, click Asset Management > Disposal Processing.
2. In the Asset field on the Disposal Processing form, select an asset item that you sold.
3. On the Disposal Processing form, enter information for the disposal.
   • In the Disposal Type field, you must select Sold.
   • In the Bank field, select the bank for the transaction. The bank's currency is used for the transaction.
4. On the toolbar of the Disposal Processing form, click Currency. The Currency option is enabled only if you select Sold in the Disposal Type field.

Contents

Fields

Field	Description
Transaction Currency	From the drop-down list in this field, select the currency for the transaction. If this field is display only, the transaction currency is determined by the bank that you entered for the transaction.
Payment Currency	This field displays only for transactions that involve a cash payment. From the drop-down list in this field, select the currency for the payment. For employee expense reports in Time & Expense > Expense Report, the payment currency is determined by the functional currency of an employee's company, so the Payment Currency field is display only.

Exchange Override Sections

One or two Exchange Override sections display on this dialog box, depending on whether or not the transaction has both a transaction currency and a payment currency.

• If the transaction has a separate transaction and payment currency, a separate Exchange Override section for each displays below each Transaction Currency and Payment Currency field.
• If the transaction does not have a separate payment currency, only the Transaction Currency field and an Exchange Override section for the transaction currency display on the dialog box.

Fields in the Exchange Override Section

The fields listed below are included in the Exchange Override sections for both the transaction currency and the payment currency. Use these fields to override the default exchange rate or the transaction date, which determines the exchange rate that applies to the transaction.

Field	Description
Method	From the drop-down list, select a method for calculating the exchange rate for the transaction: None — This field prefills with None. Select another method. Date — Select this method if you want Vision to use a date that is different from the transaction date to determine the exchange rate to use for the transaction. Enter the date in the Date field. Rate — Select this method to use an exchange rate for the transaction that is different than the default exchange rate set up in Configuration > General > Daily Exchange Rates. Enter the rate in the Rate field. If the transaction currency is the same as the functional currency, you must instead override the date or rate at the detail level (on the appropriate line in the transaction or expense report grid). Vision displays a dialog box message that indicates the conflict.
Date	If you select Date in the Method field, enter the date that you want to use in place of the date on which the transaction took place. You can enter a date in this field or click and select the date from the calendar.
Rate	If you select Rate in the Method field, enter the rate to use to override the default currency exchange rate set up in Configuration > General > Daily Exchange Rates.