Use the Accounts Receivable tab to view data for individual invoices, including the total amounts and aging data, for the project selected. The Aged Accounts Receivable grid lists the invoice balances for a selected project, with corresponding aging data, interest amounts, retainage amounts, and invoice comments.
Contents
| Field | Description |
|---|
| Client
|
This field displays the client name for the current client record. You can drill down to display that client's record information in Client Info Center. Use the
Search field to select a different client record.
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| Address
|
If the client has more than one address, select the appropriate address from the drop-down list for the
Address field.
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| Contact
|
Click
Search in this field to display the Client Lookup dialog box. You can use this dialog box to search for and select the name of a contact at the client firm. If you select a contact who has an email address specified in the Info Center, the email address displays on the Invoice Review form.
The contact's name acts as a hyperlink that you can use to open the Contact Info Center, to find additional information.
|
| Contact Phone/Fax
|
These fields display the billing contact's phone and FAX numbers.
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Invoice Selection Filter
| Field | Description |
|---|
| Status
|
Select the
Status of the account, such as Unpaid or Paid.
|
| Time Frame
|
In the first Time Frame field, select one of the following options to select invoices for display in the Aged AR grid, based on invoice date:
-
Period — Display invoices for the job to date, year to date, or current accounting period. Select which of these periods you want in the second Time Frame field.
-
Period Range — Display invoices for a range of accounting periods. Select the beginning and ending periods in the other two Time Frame fields.
-
Date Range — Display invoices for a range of dates. Enter or select the beginning and ending dates in the other two Time Frame fields.
|
| Refresh Invoice List
|
Click this button to update the invoices in the grid based on your selections.
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Fields
| Field | Description |
|---|
| Currency Code
|
If your firm uses the Multicurrency feature, this field displays the billing currency for the project.
|
| Average Age of Receivables
|
This field displays the average age of the invoices displayed in the Aged AR grid, in days.
|
JTD Information Section
| Field | Description |
|---|
| Billed
|
This field displays the total amount billed (Labor + Fee + Consultants + Expenses + Units + Interest Billed) for this task, phase, or project.
The amount in this column does not include taxes, but the
Total AR and
Received columns do.
|
| Tax Billed
|
This field displays the total tax amount billed for the project for the job to date.
|
| Received
|
This field displays the amount received for this project.
|
| Total AR
|
This field displays the amount, including taxes, that is billed but not yet received for the task, phase, or project, for the period indicated.
|
| Retainer
|
This field displays the total retainer amount for this project.
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Accounts Receivable Grid
| Field | Description |
|---|
| View Detail
|
Select this option to display the Invoice Detail dialog box. Vision lists the invoice number of each outstanding invoice for the current project, along with its date, type, amount, interest, and retainage.
|
| Preview Invoice
|
Select this option to preview those invoices generated via Interactive Billing. This option only displays if the Vision Billing application is installed.
|
| Last Receipt
|
Select this option to display a dialog box listing the date of last receipt for the project, the amount posted for the select project or invoice, and the invoice number.
|
| Comments
|
Select this option to display the Accounts Receivable Comments dialog box.
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| Aged AR Drop-down
|
Click the drop-down arrow on a grid header to complete any of the following actions:
- To print grid data, click
Print. When the Print Preview form displays, click
to send the grid data to your default printer.
- To export grid data to an Excel spreadsheet, click
Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the data, or to save the spreadsheet file locally.
- To turn on grouping for a grid, click
Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into this field, in the sequence that you want them to display.
Not all options are available on all grids.
|
| Invoice
|
This field displays the invoice number associated with the transaction.
|
| Invoice Date
|
This field displays the date of the invoice associated with the transaction.
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| Total
|
This field displays the balance of the invoice, reduced by any outstanding retainage amounts, since retainage is not considered due at this time.
|
| Aging Columns
|
These are the aging columns that were established on the Aging Options dialog box. Each column displays the receivables that are a certain number of days overdue. For example, if an amount displays in the 31-60 column, then it is between 31 and 60 days overdue.
|
| Interest
|
This field displays the amount of interest posted for past due invoice amounts.
|
| Retainage
|
This field displays the retainage amount of the invoice not currently due. You see this column only if the
Enable Retainage feature is selected in Configuration.
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| Comments
|
A check in this box indicates that comments exist for at least one outstanding invoice for the project listed.
|
| Inv On File
|
Invoices created in Vision Billing have a check in this column. This indicates that they are available for previewing here.
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| Edited
|
A check in this box indicates that an invoice has been edited manually.
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