Run Depreciation Processing for Additional Books

You can process depreciation for asset items for additional books that you maintain for tax purposes or other non-financial reporting.

Normally, you process depreciation on a monthly basis. Vision calculates depreciation and amortization for the accounting period that you have open on your screen when you run the process. If you have multiple companies in Vision, you must run depreciation for each company.

When you process depreciation for additional books, depreciation and amortization are processed for all additional books at one time. You cannot run depreciation processing separately for individual additional books.

Prerequisites: Before you can process depreciation for additional books for asset items, you must:

• Be sure that an asset item's status is Active in the Asset Status field on the GL Book tab in the Equipment Info Center.

  Asset items that are created automatically from purchase orders and accounts payable vouchers have an inactive status that you must change to active.

• Enter depreciation information for asset items on the GL Cost, GL Book, and Additional Book tabs in the Equipment Info Center.

To run depreciation processing for your additional books, complete the following steps:

1. From the Vision Navigation menu, click Asset Management > Depreciation Processing.
2. On the Depreciation Processing form, complete the entries in the fields on the form.
   1. The Select Specific Asset field prefills with All Assets. If you do not want to process depreciation for all asset items, click to open the Equipment Lookup dialog box, and individually select one or more asset items.
   2. Select the Additional Books option.
   3. The Post depreciation as it is generated (do not create transaction file) check box is automatically selected, which you cannot change. Although Vision does not post journal entries for depreciation for additional books, a posting log is created to show the depreciation calculations. You can access these logs in Transaction Center > Posting Logs.
3. On the Depreciation Processing toolbar, click Run.
4. On the dialog box that warns you that you are about run depreciation processing and asks if you want to continue, click Yes.
5. When processing is finished, click OK on the dialog box that tells you how many depreciation entries were generated. You can view the calculated depreciation in the posting log in Transaction Center > Posting Logs. You can also view the depreciation for additional books in Asset Review in the Asset Management application or in the Asset Detail report, an Equipment report in the Reporting application.