Assign Check Numbers for Remaining Checks

You can assign check numbers to multiple checks remaining in an accounts payable processing run. If you saved a posting run when you were part of the way through processing it, you can select the posting run and complete the procedure at a later time.

To assign check numbers sequentially, complete the following steps:

1. From the Vision Navigation menu, click Accounting > Accounts Payable > Payment Processing.
2. On the Select Posting Run dialog box, select an existing posting run or create a new one.
3. On the Vendor Review tab of the AP Payment Processing form, select one or more vendors. Vision displays in the grid a list of all the vouchers and voucher payment data for the current vendor.
4. Select one or more vouchers and click Process Payments. Vision displays the following message:

   Warning: Payment processing makes permanent changes to your Deltek Vision database. Be sure you have reviewed your vouchers, settings, and cash requirements carefully before proceeding. Are you sure you want to proceed?

5. Click Yes.

   If a payment is for a negative amount, Vision prompts you to confirm that you want to process the payment for the vendor. Click Yes to proceed or No to return to the Payment Processing form, where you can modify the payment.

6. Click Assign Numbers.   If automatic transaction numbering is set up on the Transaction Auto Number tab of Configuration > Accounting > System Settings, the Assign Numbers option is disabled because Vision automatically assigns the check numbers when you process the checks.
7. In the Check Number field on the Assign Payment Numbers dialog box, enter the starting check number. If automatic transaction numbering is enabled, the automatically assigned check number displays in this field.

   Deltek recommends that you not re-use check numbers in the same payment processing run. This can cause unexpected results in Reporting, Bank Statement Reconciliation, and Void Payment Processing.

8. In the Assign to field, select Remaining Payments.
9. In the Assignment Order field, select Ascending or Descending.
10. Click Assign. Vision displays a prompt that describes the check numbering procedure and asks you to confirm.
11. Click Yes.

Deltek recommends that you print a file copy of the check before you post payments.