For companies operating in some countries, transaction dates must fall within the currently active accounting period. You can set Vision up to enforce this requirement, either for the fiscal year or for the fiscal period.
Companies not subject to this requirement may also want to implement transaction date validation as a transaction entry control measure.
To implement transaction date validation, do one of the following on the General tab of Accounting Company Settings:
Deltek strongly recommends that you post all open transaction files and payment processing runs before you enable transaction date validation. If you do not, you may find that you cannot open a transaction file in the current period and you cannot change the transaction dates when you open the file in a prior period.
If you implement transaction date validation for the fiscal year but not for the accounting period, Vision displays an error message for a transaction date outside the current fiscal year, and the transaction cannot be saved unless either the date or the fiscal year is changed. For a date in the current fiscal year but not in the current period, Vision displays a warning message, but the transaction can be saved without changing the date.
If you implement transaction date validation for the accounting period, Vision displays an error message for a transaction date outside the current accounting period, and the transaction cannot be saved unless either the date or the period is changed.
In situations when Vision would normally display today's date as the default date but that date fails the validation, no default date is displayed.
If you do not implement transaction date validation, Vision displays a warning message for a date not in the current accounting period, but the transaction can be saved without changing the date.
If you implement transaction date validation for the fiscal year and you recreate a posted recurring transaction for which the file end date or the transaction date is not in the currently active fiscal year, Vision automatically displays the Change Transaction Dates dialog box. You must change the dates to be in the fiscal year.
Similarly, if you implement transaction date validation for the accounting period and you recreate a posted recurring transaction for which the file end date or the transaction date is not in the currently active period, Vision automatically displays the Change Transaction Dates dialog box, and you must change the dates to be in the period.
In a multiple company environment, if you do not implement transaction date validation for one company (Company A, for example) but do implement it for another company (Company B), Vision does not apply transaction date validation when you post a transaction from Company A (no date validation) to Company B (date validation implemented).
At the time that you schedule a process that posts transactions, Vision does not verify that the scheduled date is valid for the transactions to be processed. Be sure that you schedule the posting process to occur within the period for which the transaction files were created.