Add a New Accounts Payable Voucher

Add a new Accounts Payable voucher file in Transaction Entry.

Vision displays a message if the AP voucher that you are trying to create already has an AP Invoice Approval with the same vendor, invoice number, and invoice date that is currently in the approval process.

To add a new Accounts Payable voucher file, complete the following steps:

1. From the Vision Navigation menu, click Transaction Center > Transaction Entry.
2. Select Voucher from the Transaction Type drop-down.
3. Click New. The New File dialog box displays.
4. On the New File dialog box, complete the following actions:
   1. In the File Name field, enter a name for the transaction file.
   2. In the End Date field, enter or select the ending date for the transaction file.
   3. If you use Multicurrency, use the Currency field to specify the default transaction currency for the vouchers in the file.
   4. Optional. In the Control Total field, enter an amount that represents the total of all vouchers in the file.
   5. Select the Recurring option for transactions that occur each accounting period.
   6. Optional. If you use Asset Management, select Allow Asset Entries to enable the asset options on the AP Vouchers detail grid. If you select the Create Asset option for a line item, Vision will automatically generate a new equipment info center record for the asset item in the Equipment Info Center for the AP voucher line item when you post the AP voucher. If you select the Associate to Existing Voucher on a line item, you can update the asset's acquisition cost within the Equipment Info Center.
   7. Enter the default liability, bank, and voucher date for the transaction file.
   8. Click OK. This information is now used to identify the transaction and verify its accuracy. The Voucher form displays.
5. To specify AP voucher entries, add rows to the grid.

   Option	Description
   To add a new line item	Place the row selector on the row above where you want to add the new line item and click Insert.
   To add a new line item that is similar to an existing one	Place the row selector on the row that you want to copy and click Copy. Modify the data on the new row.
   To delete a line item	Place the row selector on the row and click Delete.

   Each line of this grid represents one Accounts Payable voucher entry for each project; therefore, an employee may have many Accounts Payable voucher entries for several different projects, and each project can have a different phase number and labor code.
6. Complete or modify the fields on the grid.
7. Click Save.