Use the form to select the asset item that you disposed of, to specify whether it was sold or scrapped, and to enter related details such as the sale price of the item.
Fields
| Field | Description |
|---|
| Asset
|
Click
 and use the Equipment lookup to select the asset item that you want to process for disposal. You can select an asset item with an active or inactive status. The Equipment Lookup dialog box has an
Active Assets and an
Inactive Assets check box (located below the search results list). Use these options to search for only active asset items, only inactive asset items, or both. The status of an asset item is entered on the GL Book tab of the Equipment form.
|
| Disposal Type
|
From the drop-down list in this field, select one of the following disposal types:
- Scrapped — Select this option if you scrapped an asset item that had no market value (you did not sell it). A journal entry is automatically created when you run disposal processing. When you select this option, the only field in the Transaction Entry section that is enabled is the
Diary field (if you use diaries in Vision).
- Sold — Select this option if you sold the asset. A cash receipt is automatically created when you run disposal processing. When you select this option, all the fields in the Transaction Entry section on this form are enabled.
|
| Disposal Date
|
Select the date on which the disposal of the asset item takes effect. This date is also used as the transaction date for posting the journal entry or cash receipt for the disposal. Use the
 Calendar icon to select a date from a calendar.
If the
Require Transaction Dates to Be Within the Active Accounting Period check box is selected on the General tab in
, you must select a date that is within the active accounting period in which you are processing the disposal.
If the
Require Transaction Dates to Be Within the Active Fiscal Year check box is selected on the General tab in
, you must select a date that is within the active fiscal year in which you are processing the disposal.
When you run disposal processing, the disposal date that you enter in this field is updated in the
Disposal Date field on the GL Book tab in the Equipment Info Center.
|
Transaction Entry Section
All the fields in this section apply when you select
Sold in the
Disposal Type field. When you select
Scrapped in the
Disposal Type, only the
Diary field is enabled (if you have the Diary feature turned on), for the accounting period in which you are processing the disposal.
| Field | Description |
|---|
| Reference
|
Enter a reference to identify the disposal. You can use a combination of numbers and letters. You cannot include spaces. The reference displays on the Transaction Posting log.
|
| Comment
|
Enter any comments for the disposal. The comments that you enter display in the
Description field on the Receipts tab in
for the cash receipt that will be created for the sold asset item.
|
| Bank
|
From the drop-down list, select the bank for the cash receipt transaction. If you use multiple currencies in Vision, the currency for the bank displays beside the
Bank field.
|
| Sales Price
|
Enter the monetary amount that you received for the asset item when you sold it.
|
| Diary
|
This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions.
Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions.
The
Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.
The drop-down list contains all the diaries that you set up on the Diary Auto Numbering tab in
that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them.
If you have multiple companies, the
Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes
IC - Intercompany Diary to capture intercompany transactions.
You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.
|
Fields
| Field | Description |
|---|
| Project
|
This field prefills with the project for the asset item.
|
| Phase
|
If you use phases, this field prefills with the phase for the asset item.
|
| Task
|
If you use tasks, this field prefills with the task for the asset item.
|